Law Firm Operations Manager
Bottimore & Associates, PLLC
Tacoma, WA US
Posted ago
Bottimore & Associates, PLLC

Bottimore & Associates, P.L.L.C. is a Boutique Family Law and Elder Law Firm Where the Family is Our Focus - located in the South Sound - Tacoma, WA. We are looking for an experienced and organized Operations Manager who will work directly with the Owner. His/her main focus is to ensure Clients are Served, Valued, Appreciated; Staff are Equipped to Serve; Invoices and Trust Requests are Accurate and Timely Disseminated and Collected, Client Accounts are managed, Employees and Contract Attorneys are paid, and the Office has the resources needed to function efficiently.

Responsibilities

  • Coordinates the Billing process and manages Accounts Receivable - including timely entry of Time / Disbursements / Receivables - and Monitoring ("Policing") Staff for Timely and Accurate Entry of Billables
  • Accepts client payments and updates Case Management and financial systems accordingly
  • Manages Accounts Payable
  • Coordinates the hiring process for open positions by posting Job Ads and assisting Owner in the interview and onboarding process
  • Problem-Solves issues as they arise with Clients, Staff, and Contract Attorneys
  • Coordinates and manages office projects as assigned by the Owner
  • Serves as Liaison with Vendors (i.e., Marketing, Website, Technology, IT)
  • Oversees Law Firm’s file management and records retention and information storage retrieval
  • Prepares and manages annual budget
  • Performs financial analysis of business operations
  • Coordinates production of monthly financial reports and reviews with owner
  • Coordinates purchase of office supplies and equipment

Qualifications

  • Associate’s or Bachelor’s Degree in Accounting, Business, Finance, HR, Management, or a related field
  • Strong Inter-Personal Skills - Written and Oral
  • High-Raad, Drama-Free, Professional
  • Operations Management experience, preferably in a professional service organization
  • Proven written and verbal communication skills
  • On-the-job experience using QuickBooks, Microsoft Word, Excel, Outlook, Office 365, Clio Grow, Clio Manage
  • Experience managing Vendors such as Bookkeepers, Accountants, Marketing, and Copier/Technology Services
  • Experience using Legal Billing Software - Clio Manage

Compensation
$55,000 - $62,000 Annually
About Bottimore & Associates, PLLC

As the Law Firm Where the Family is Our Focus – we engage in all aspects of Family and Elder Law (Estate Planning, Probate, Guardianship) – through Transactional, Litigation, Mediation, and Collaborative Law methods of practice.   


We offer excellent hours, competitive wages commensurate with skills and experience, paid time off, health insurance, retirement, CLEs, Bonus Structure.

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