Law Firm Office Administrator
Calgary Law
Calgary, AB
Posted ago
Calgary Law

We are a dynamic, progressive boutique law firm. We focus on team-work, collegiality, and celebrations of success in the workplace. We offer an engaging atmosphere with opportunities for mentorship, skills development, and advancement. We work with corporations and individuals from around the world to assist them with their legal needs. The legal work we do transforms lives.

Our candidate must have at least 5 -7 years of law firm office management experience, deal with confidential information in a professional manner and be trustworthy

You have:

  •  Outstanding organizational and calendar scheduling skills
  •  Superior communication skills both verbal and written
  •  Strong writing and client management skills
  •  A track record of accurate detailed work product
  •  An energetic and enthusiastic personality
  •  A great attitude and are focused on team success
  •  The ability to multi-task and work under pressure
  •  The desire to develop new skills and put them to practice
  •  An optimistic get-it-done approach to challenges
  •  Proficiency in Word, Outlook, PowerPoint, Excel, and Quickbooks
  •  Experience working with CLIO and/or QuickBooks Online is preferred

Compensation includes benefits and training opportunities.

Responsibilities

  • Facilitate the day to day operations of the law firm
  •  Implement and maintain procedures/office administrative systems

 Human Resources

  •  Supervision of administrative staff and manage support staff scheduling
  •  Maintain staff records for vacation, sick time, overtime, leaves, etc.
  •  Update employee, staff employment and procedures manuals and facilitate the implementation of same
  •  Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and offboarding
  •  Assist with employee retention sustaining an open and honest culture

Financial Management

  • Day to day accounting management
  •  Supervision of bookkeeping staff
  •  Law Society compliance
  •  Ensure billing, accounts and collections are attended to in a timely manner
  •  Assuring firm and client payables are processed and receivables collected

Facilities Management

  •  Coordinate with landlord regarding leased premises, organize the set up of an office (renovations, designs, and moves) and work with contractors, janitorial and moving companies
  •  Work with suppliers regarding purchase or lease of office equipment and maintenance and service contracts
  •  Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, kitchen supplies
  •  Liaise with suppliers and vendors for such items as document management and destruction, janitorial and cleaning services and building maintenance
  •  Maintain and implement disaster-preparedness plan to minimize loss of information and disruption of client services

Training and Education

  •  Maintain memberships of lawyers to various organizations
  •  Track education of staff and lawyers
  •  Registration of staff and lawyers participation in continuing education

Information Technology

  •  Working in-house or with outsourced experts to purchase, lease and maintain computers, programs, servers, off-site backups, cell phones and all other equipment required for the efficient operation of the firm
  •  Schedule service and upgrades to equipment and programs
  •  Deal with any crisis that may arise including power outage, corrupt programs
  •  Train staff and lawyers on the equipment and programs

Qualifications

  •  Demonstrate excellent organizational, time management, and problem-solving abilities
  •  Demonstrate superior oral and written communication skills
  •  Demonstrate keen attention to detail, with an ability to effectively manage constraints and competing priorities
  •  Demonstrate the ability to complete multiple tasks on initiatives of varying complexity
  •  Demonstrate the ability to take on new challenges and develop skills
  •  Ability to work cooperatively in a supportive team atmosphere
  •  Proficiency in Word, Outlook, PowerPoint, and Excel
  •  Experience with QuickBooks accounting software and Clio is preferred
  •  Some Bookkeeping experience and payroll experience is preferred
  •  Working independently while reporting directly to managing lawyer

Compensation
$50,000 - $60,000
About Calgary Law

We are a fast-growing dynamic law firm. Our clients tell us repeatedly that we provide a higher level of service, responsiveness, attention to detail, and expertise than they have experienced elsewhere. We pride ourselves on our client-focused service. Our firm transforms lives by creating opportunities for people to live their dreams, expand their businesses, and create a legacy for future generations. We are investing time and energy in building our A-Team. 

APPLY NOW
Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.