Law Firm Administrator- Legal COO
Hembree Bell Law
Austin, TX US
Posted ago
Hembree Bell Law

Exponentially Growing Law Firm Seeks Law Firm Administrator

  • Do “GSD”, “LFG”, “SKU”, “KPI”, or “TCB” mean anything to you? 
  • Do you thrive off taking an idea from vision board to reality?
  • Is your life motto “make it happen”? 
  • Do you have the chops to run a complex, thriving law firm and are down to roll up your sleeves at the small [for now] firm stage?

If so, we should talk.

Hembree Bell Law, PLLC is looking for a Law Firm Administrator (also called a “Legal COO”) to work directly with the Law Firm Principal/Owner to oversee everything in the law firm, except the practice of law. This includes not only strategic planning, project management, and critical administrative and financial oversight, but also serves as a key leadership role in shaping and sustaining our firm’s already tight-knit culture.

We need a Law Firm Administrator who is a PRO at workflow and project management, who deeply understands employee engagement, who is metrics-driven and KPI-obsessed, and who will be invested in making important contributions to the success of the Firm.

Yours will be an executive-level position with an executive compensation plan that includes a salary, benefits, relocation assistance, and incentive plan driven by performance towards KPIs. And, you’ll get to live in Austin, Texas! Come join Texas’ best city with all the live music, barbecue, and lake life glory it has to offer.

Responsibilities

We’re an established family law and estate planning firm with a primary office in Austin, Texas (who doesn’t want to live/move here?!), a second office in San Antonio, and remote staff around the Lone Star State. We need a full-blown, bona fide professional Law Firm Administrator who has experience running an office and building a successful business. This is a position akin to an Executive Director, Director of Operations, Legal COO, and Controller.

We are NOT looking for an Office Manager or an Administrative Assistant. Do NOT apply if your only prior experience is as an Executive Assistant, Administrative Assistant, or Office Manager.

The position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, and business systems. We need someone with the experience and maturity to work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making. This position will be responsible for planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies.

We are building a firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems.

Qualifications

You must be able to show evidence of your prior success with:

  • Playing a role in management of teams of 15+ people and budgets of $7,000,000 or more
  • Systems management and process refinement to ensure matters are handled appropriately so that client needs are satisfied, legal & ethical requirements are met, and clients receive excellent service
  • Employee engagement and leadership, supervision, and termination
  • Measuring what matters and using common financial reports to make business decisions (budget variance, P&L, cashflow forecast)
  • Managing vendors such as bookkeepers, accountants, and technology services

We care about skills and experience. We care just as much about your behaviors, habits, and attitudes…the right person for this role must:

  • Lead change - drive it and thrive in it
  • Talk more about the solution than the problem
  • Equally embrace both aspects of “work/life balance”
  • Never hesitate to praise when deserved and correct when needed
  • Have thick skin and high empathy
  • Have keen conflict resolution skills (not conflict avoidance skills)

Ideal applicants will have the Knowledge, Skills, and Abilities recommended by the Association of Legal Administrators. Prior legal experience is required. Knowledge of our areas of practice will be helpful. In all cases, you need to commit to getting yourself up to speed quickly because you will be expected to make sure cases and clients are getting the attention they need and that the staff is following the rules.

All applicants will go through a multi-phase interview process, starting with an initial conversation, a written interview, and at least one-panel interview.

If this sounds like your job, your team, and your city…and you’re qualified for the role, we very much look forward to talking with you soon.

Compensation
$80,000 - $125,000 yearly
About Hembree Bell Law

Our firm helps clients protect their kids, their money, and their businesses. We help families navigate divorce and custody issues, start and run their companies, and set up their estate plans. We have been very successful, and have grown rapidly without the guidance of a professional legal administrator. We are proud of the firm we’ve built; we’ve done a lot of good, and we’ve gotten a lot of stuff right! But, there is a lot of room for improvement and expertise.

This is the first time we will be bringing in someone from the outside to help us manage and grow our firm. The right person for this position is someone we can develop trust in and who will trust in us. The right person for this position will be able to “manage up” to help us help you get your job done.

We are looking for our “ride or die”. You’ll have to really gel with this team because we are in it for the long haul. We are a ruckus crew that does serious work but doesn’t take itself too seriously.

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