Professional Legal Administrator
Evergreen Elder Law, LLC
Spokane, WA US
Posted ago
Evergreen Elder Law, LLC

Evergreen Elder Law is a law firm located in Spokane, WA. We are looking for our next Superstar Professional Legal Administrator. This is an in-person, executive-level position … a full-blown, bona fide Legal Administrator responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. This law firm is rapidly growing. If you are chosen, be prepared for a high energy exciting position.

We need someone with significant hands-on experience. You will handle key administrative responsibilities and play a major role in shaping firm culture. We have the best clients and being part of this team is all about helping the senior population.

You must have experience leading, growing, and managing a team of more than 10 people and a budget of more than 5 million. This is not an "Office Manager" or "Administrative Assistant" position.

PLEASE NOTE: If you're interested in applying to this position, you must follow ALL directions found at the end of this ad to be considered.

We are building our “A-team” and we need this position to take us to the next level. As you know, the Legal Administrator is a key hire and it is crucial that we get this right! Our process might take a little longer than you’re used to…but it’s worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited about the chance to learn more about you.

Responsibilities

The Professional Legal Administrator will work closely with the Owners on firmwide strategy, financial management, systems development, and overall management of the firm. This position will be involved in overseeing all phases of administration, personnel, facilities, technology, and security, and will be responsible for planning, organizing, directing, and controlling the day-to-day operations of the Firm.

Our Professional Legal Administrator will be responsible for managing and overseeing the systems that run the business and the people who run those systems. Also responsible for creating, reviewing, and reporting on budgets, cash flow forecasts, workflows, systems, and processes.

You must be able to show evidence of your prior success with:

  • Working in accountability to a business plan and budget
  • Helping law firm businesses navigate the complexities of rapid growth
  • Refining business processes to improve law firm profitability
  • Using project management to ensure clients’ matters are handled appropriately, legal and ethical requirements are met, and clients receive excellent service
  • On-boarding, supervising, onboarding, continuous training to drive employee engagement
  • Managing Human Resources functions (recruitment, interviewing, payroll, benefits administration)
  • Understanding and using common business reports to make decisions (budget variance, PL, cashflow forecast)
  • Managing facilities, security, technology vendors

Qualifications

Who you are is just as important as what you will do. The right person for this role must:

  • Embrace candor and compassion in communications and interactions
  • Have a sense of humor in equal measure to your sense of compassion
  • Not only tolerate and adapt to change but seek change out and drive change for growth
  • Seek out and uncover performance issues and recommend solutions
  • Have a high energy level
  • Have keen conflict resolution skills (not conflict avoidance skills)
  • Be metrics-driven and KPI-obsessed
  • Someone we can develop trust in and who will trust in us
  • Be able to “manage up” to help us help you get your job done
  • Demonstrable experience in managing a workforce of at least 10 and a budget of $5 million
  • Significant responsibility for business operations such as human resources, technology, facilities, finance, and marketing
  • Experience in operational process refinement, budgeting, and HR is of the highest importance
  • Prior legal experience is very helpful
  • Knowledge of estate law will be helpful but is not required. (If you are not familiar with estate planning, elder law, or probate work, you need to commit to getting up to speed quickly because you will be expected to make sure cases and clients are getting the attention they need and that the staff is following the rules)

Compensation
$65,000
About Evergreen Elder Law, LLC

Our Firm is committed to helping seniors create comprehensive legal, financial, and physical security for themselves and their families. We have the knowledge, compassion, and professionalism to guide seniors in planning for the future, giving them peace of mind as they are faced with making important decisions for themselves and their loved ones now and in the future. In these uncertain times, we work in advocacy for our clients.

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