Law Firm Administrator
The Grey Legal Group, APC
Murrieta, CA US
Posted ago
The Grey Legal Group, APC

We are a dynamic, fast-growing law firm looking for an experienced Law Firm Administrator (aka Law Firm COO or PLA) to take us to the next level and beyond.

We are looking for a Law Firm Administrator to work directly with our Owners to oversee everything except the practice of law. This includes not only strategic planning, project management, and critical administrative and financial oversight, but is also a key leadership role in shaping and sustaining our Firm culture.

This is an executive-level position for a Law Firm Administrator who will be responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. We need someone with significant hands-on experience.

You MUST have Law Firm experience and you must have experience managing a team of more than 20 people and a budget of more than $5,000,000. This is not a position for an “Office Manager," "Operations Manager," "Paralegal," or “Administrative Assistant.”

401(k) and Health Benefits


You must be able to show evidence of your prior success with:

  • Business process refinement and systems management to ensure profitable operation of the Firm
  • Systems management to ensure matters are handled appropriately so that client needs are met, legal and ethical requirements are met, and clients receive excellent service
  • Employee leadership, performance management, supervision (and termination) - HR Experience is required
  • Creation of an implementation of an Employee Training System
  • Understand and use common financial reports to make decisions (budget variance, P&L, cashflow forecast)
  • Management of bookkeeper, accountant, technology systems, and other vendors

What you can do is important. Who you are is equally important. The right person for this role must:

  • Not only adapt to change but drive it
  • Provide solutions, not just uncover problems
  • Have a high energy level
  • Have thick skin and high empathy
  • Have a sense of humor in equal measure to your sense of compassion
  • Have keen conflict resolution skills (not conflict avoidance skills)
  • Be metrics-driven and KPI-obsessed


We need someone with the experience and maturity to keep the Firm’s needs at the forefront and work closely with the Owners and key staff on strategy, policy, problem-solving, and decision-making. The ideal candidate understands that you cannot manage what you do not measure – and can help us figure out how to build systems to ensure we can measure and manage effectively.

Our ideal candidate is not just comfortable with growth and change but thrives in an environment where people are constantly looking to improve the business and themselves. Our business grew fast, and while we are not a “start-up,” we have a growth-focused environment.

Our firm has been very successful, and we have grown rapidly without the guidance of a Law Firm Administrator. We are proud of the Firm we’ve built; we’ve done a lot of good, and we’ve gotten a lot of stuff right! But there is still room for improvement and expertise. This is the first time we will be bringing in someone from the outside to help us manage and grow our firm. The right person for this position is someone in whom we can develop trust and who will trust in us. The right person for this position will be able to “manage up” to help us help you get your job done.

Prior legal industry experience is required. Knowledge of family law will be helpful but is not required.

Salary is dependent upon experience and includes an incentive program commensurate with performance. We will define specific KPIs for expected law firm growthprofitability, and culture

$90,000 - $125,000 yearly
About The Grey Legal Group, APC

We represent professionals and business owners to survive the divorce with their money in their pockets and their children by their side. We empower clients that divorce is not the end, it's the beginning of an opportunity to re-write their story starting with the next chapter of their lives.

We take our clients and their cases very seriously. We take pride in our work and the outcomes of clients’ cases. We want to be profitable as well. We also care about our team and are dedicated to maintaining a positive and upbeat work environment. We want to have a good life and pursue our hopes and dreams and want to help you pursue yours. If this sounds like a law firm where you want to work doing work that inspires you, we very much look forward to talking with you soon.

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