Office Manager
Douglass & Runger
Memphis, TN US
Posted ago
Douglass & Runger

Seeking a Seasoned Office Manager

If you are interested in applying for this position, follow the instructions below explicitly. Applications that do not follow instructions will not be considered.

Do you have what it takes to help our law firm run more efficiently so that our attorneys can focus on the zealous representation of our clients to provide them with a brighter future?  Do you want to be an integral part of our firm’s growth process? If you do, we have the perfect opportunity for you!

Prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph explain what you believe are the 3 most important qualities needed in someone who will be a Law Firm Administrator. In the second paragraph, explain why you applied to this particular ad and how your work experience will enable you to excel in this position. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.”

Responsibilities

  • Managing interactions with IT, phone system, internet, copy machine, and building maintenance vendors
  • Developing, refining, implementing, and ensuring compliance with all firm policies, systems, and procedures
  • Maintaining records of employee PTO and personnel files of all employees
  • Submitting payroll information to the firm’s payroll provider
  • Maintaining databases of the firm’s case-load, including the individual caseloads of all attorneys
  • Handling accounts payable and accounts receivable
  • Tracking firm revenues and expenses in Quickbooks and working with the firm’s bookkeeper on reconciliation of firm bank accounts
  • Handling invoicing and billing for the firm
  • Working side by side with the firm owner

Qualifications

  • You can maintain your professional composure in all situations, even stressful ones, and flourish in a fast-paced small law firm environment
  • You smile when you answer the phone or deal with clients
  • You are a team player with great attention to detail
  • You are very good with calendars, e-mail, Microsoft office, excel spreadsheets, and Quickbooks, and the internet
  • Your middle name is “No Drama” and you are capable of managing others in a professional manner
  • You are an awesome juggler of tasks and can change gears quickly
  • You do not think scanning and copying are “beneath you”
  • You love numbers and data analysis
  • You relish the opportunity to be an integral part of the growth process for our firm and love seeing progress occur with the proper implementation of systems designed to foster growth and sustainability

Compensation
$43,000 - $50,000
About Douglass & Runger

Douglass & Runger is a growing, small law firm servicing clients primarily in the areas of family law and probate law. We help our family law clients navigate the divorce process by protecting the things most important to them: the well being of their minor children and their personal assets, and we provide our probate clients peace of mind after the death of a loved one by navigating them through the probate process. We maintain a family like environment for not only our clients, but also our attorneys and staff and are protective of our in-office culture. We provide our clients the security of knowing that they have a law firm that will support them through difficult life obstacles they face no matter what!

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