Law Firm Administrator
Gentry Law Firm LLC
Marietta, GA US
Posted ago
Gentry Law Firm LLC


Gentry Law Firm is looking for a Professional Legal Administrator. This is an executive-level position … a full-blown, bona fide Legal Administrator responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems.

We need someone with significant hands-on experience. You will handle key administrative responsibilities and play a major role in shaping firm culture.

You must have experience managing a team of more than 15 people and a budget of more than $3,000,000. This is not a position for an “Office Manager” or an “Administrative Assistant.”

PLEASE NOTE: We do not accept applications made directly through In fact, we won't even see them if you try. So, if you're interested in applying to this position, please see the instructions at the end of this posting.

We have put a lot of energy into building our “A team” and we need to take it to the next level. As you know, the Legal Administrator is a key hire; it is crucial that we get this right! Our process might take a little longer than you’re used to…but it’s worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited for the chance to learn more about you.


This position is responsible for overseeing and improving both our people and our systems.

Our Legal Administrator will be responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the owner.

Our Legal Administrator will create or improve all administrative functions in our firm. We are building a firm where systems run the business, and people run the systems.

You must be able to show evidence of your prior success with:

  • Business process refinement and systems management to ensure profitable operation of the Firm
  • Systems management to ensure matters are handled appropriately so that client needs are met, legal ethical requirements are met, and clients receive excellent service
  • Employee leadership, performance management, supervision (and termination)
  • Understand and use common financial reports to make decisions (budget variance, PL, cashflow forecast)
  • Management of bookkeeper, accountant, technology systems, and other vendors


What you can do is important. Who you are is equally important. The right person for this role must:

  • Not only adapt to change but drive it
  • Provide solutions, not just uncover problems
  • Have a high energy level
  • Have thick skin and high empathy
  • Have a sense of humor in equal measure to your sense of compassion
  • Have keen conflict resolution skills (not conflict avoidance skills)
  • Be metrics-driven and KPI-obsessed

We need someone with the experience and maturity to keep the Firm’s needs in the forefront and work closely with the owner and key staff on strategy, policy, problem-solving, and decision-making.

The ideal candidate understands that you cannot manage what you do not measure – and can help us figure out how to build systems to ensure we can measure and manage effectively.

We need a Firm Administrator who is a savant in project management and systems development, and who will be invested in making important contributions to the operating and financial success of the Firm

The ideal candidate is not just comfortable with growth and change but thrives in an environment where people are constantly looking to improve the business and themselves. Our business grew fast, and while we are not a “start-up,” we have a growth-focused environment.

Working with us can prove to be the best job you ever had or the most frustrating … depending on your flexibility, team-spirit, commitment to our clients, and your realistic expectations about what it’s like to work in a fast-paced growing business with a passionate and entrepreneurial owner.

I have been a law firm owner for years and we have grown significantly, adding several attorneys to our firm. This is the first time I am bringing in someone to help me “mind the store.” The right person for this position is someone I can develop trust in and who will trust in me. The right person for this position will be able to “manage up” to help me help you get your job done.

Our office is in Marietta, Georgia.

Salary is dependent upon experience and includes a bonus incentive program commensurate with performance. We will define specific KPIs for expected law firm growth, profitability, and culture.

To Apply, We Need You To Follow A Two-Step Process.

This will be a multi-step interview process so we can get to know each other and make sure we are a good fit; this is the first step. If you don’t follow the instructions for applying, your journey stops here. (Yes, we are serious about this. Following instructions is pretty important for a law firm Administrator who is supposed to make sure everyone follows the rules.) Send an email to and attach a PDF of your resume and a cover letter. The letter should tell us (a) why you would be great for this job, (b) what makes you nervous about this job, and (c) what your favorite movie is and why. The subject line of the email should say: “Administrator GLF”

Seriously, we do good work and take great satisfaction in helping people. Nothing makes us happier than the expression of relief or gratitude on our client’s face at the end of a job well done. We want to be profitable, too. We want to have a good life and we want to pursue our hopes and dreams and help you pursue yours. We also care about our work family and we are very dedicated to maintaining a positive and upbeat work environment. If this sounds like a law firm you want to work at and a job you can do, we very much look forward to talking with you soon.

$100,000 - $125,000 + bonuses
About Gentry Law Firm LLC

Our boutique divorce and family law litigation and mediation firm is seeking a self-starter. We are committed to crafting customized legal solutions for our high-net-worth and high-income clients. Over many years, we’ve built a relationship of respect and trust with the judicial and legal community, as well as in the community at large, and we offer that same level of respect and trust to our elite clients and to our employees.

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