Law Firm Administrator
The Simone Law Firm, P.C.
Cinnaminson, NJ US
Posted ago
The Simone Law Firm, P.C.

LEGAL ADMINISTRATOR / DIRECTOR OF OPERATIONS

Our growing law firm is looking for an experienced LEGAL ADMINISTRATOR who will work directly with the Owner to manage the firm’s daily business operations and coordinate administrative projects.

Do you have experience in law firm management? Do you want to work at a firm where your work is varied and really matters? This is not the typical small law firm! Our growing law firm is small enough that everyone is a critical part of the team, yet big enough to offer security and benefits. This position provides an opportunity to work alongside the entrepreneurial Owner and impact the future of the organization

Ready to Apply:

This position is more than a job for the right person; it’s a career. Salary is commensurate with skill and experience.:

1. Provide your current resume.

2. Include a cover letter with a few paragraphs describing why you should be our Legal Administrator.

Responsibilities

  • Works closely with the Owner to create the firm’s business and marketing plans, budget, and strategic calendar
  • Recruits hires, on-boards, supervises and manages the performance of support staff
  • Performs Human Resource functions including personnel file maintenance, benefits administration, payroll management, PTO tracking, and personnel policy implementation
  • Coordinates training for support staff and attorneys regarding policies, procedures, and systems use
  • Coordinates, monitors, and improves key operating systems (internal policies, external policies, procedures, checklists, templates, examples, scripts, etc.) in direct and close consultation with the Owner
  • Ensures the firm’s business systems and processes are fully documented and followed
  • Documents and monitors flow of work from client intake to billing and collection; takes corrective action as needed to resolve workflow issues
  • Manages financial system including time-tracking, billing, trust account management, collections, bookkeeping, expense management, and accounts payable
  • Monitors budget variance and cashflow
  • Manages the firm’s physical plant including office organization and cleanliness, emergency preparedness, furniture and equipment functionality, computer systems, and phone systems
  • Coordinates with the Owner, third party vendors, and/or marketing staff to create and implement marketing and sales strategies

Qualifications

  • Bachelor’s degree in Business, Management, or related field; MBA is a plus.
  • Supervisory experience in a professional services organization
  • Excellent written and verbal communication skills
  • On-the-job experience using bookkeeping, timekeeping, and billing systems
  • Experience with billing, bookkeeping, accounting, and financial reporting, preferably in a law firm setting
  • Experience with growing a professional services firm at an accelerated rate.

Compensation
$85,000 - $130,000 yearly
About The Simone Law Firm, P.C.

About Our Firm:

Providing representation in the areas of Nursing Home Law, Health Law, Elder Law, Wills and Estates, Home Owner Association Law, Real Estate, Planning & Land Use, Zoning, Corporate, Contract, Business Law, Collection, and Municipal Law in both New Jersey and Pennsylvania. Please visit www.thesimonelawfirm.com for more information about our firm.


Our company culture is:

  • Detail-oriented -- quality and precision-focused
  • Outcome-oriented -- results-focused with strong performance culture
  • Stable -- traditional, stable, strong processes
  • Team-oriented -- cooperative and collaborative
  • Honesty – Instills respect to all and to be ethical/trustworthy in all the firm’s actions

The firm offers competitive pay and benefits including paid time off, health insurance, retirement plan, and bonuses. The successful candidate will be part of a dynamic team of caring professionals.

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