Law Firm Administrator
Atlanta Family & Immigration Law Firm
Atlanta, GA US
Posted ago
Atlanta Family & Immigration Law Firm

This position is an executive-level position with significant discretion and broad responsibility for the management of our business operations and the supervision of employees. The position has a wide range of duties and obligations, with involvement in all seven parts of the Firm. The Administrator keeps the Firm’s needs in the forefront and works closely with the Owner and the rest of the executive team on strategy, planning, leadership, culture, policy, problem-solving, and decision-making. This position is most like a Chief Operating Officer (COO) and Controller in non-legal businesses.

Responsibilities

LEADERSHIP AND STRATEGIC PLANNING:

  • Works closely with the Owner to create the Business Plan, Budget, and Strategic Calendar.
  • Conducts annual planning with an eye toward goals/targets for owner benefits, law firm revenue, profit, and law firm culture.
  • Prepares draft budget for finalization by the CFO in conjunction with the business planning process.
  • Primarily responsible for developing and implementing the Staffing Plan, the Systems Plan, Facilities Plan, and the strategic project calendar.
  • Leads, supervises, and manages, all non-attorney employees. Need to discuss and revise depending on what positions the PLA supervises. If there is a Managing Attorney, Marketing Director, Controller, or other department heads, the Administrator will either manage them or manage in conjunction with them.

Ensures leadership and planning meetings/communications are scheduled and executed:

  • Annual mission, vision, values, and goals meeting.
  • Quarterly kickoff meetings.
  • Employee one-on-ones.
  • Employee feedback.
  • Employee correction/discipline.
  • Performance evaluations for all non-legal staff.
  • Works in conjunction with the Owner and Controller/CFO to administer compensation plans, discipline, promotion, termination, etc. for all employees.

HUMAN RESOURCES MANAGEMENT:

  • Supervises the Human Resources Manager. Until HR Manager position is filled, the Administrator is responsible for the HR functions.
  • Creates personnel and HR policies and procedures in accordance with industry best practices and state federal rules and regulations.
  • Implements and enforces the Firm's personnel rules and employment policies.
  • Hiring manager is in charge of recruitment, hiring, initial orientation, and onboarding. Oversees the administrative aspects of attorney hiring and works with the executive-level attorneys to interview, onboard, and train attorneys.
  • Ensures every position has a job description that clearly indicates duties, outputs, outcomes, and key performance indicators. Ensure every person in the firm has a relevant job description.
  • Maintains and updates the Organizational Chart.
  • Maintains personnel records for all employees, ensuring privacy and security of files and ensuring records are properly updated to document personnel changes, promotions, feedback/counseling, discipline, etc.
  • Supervises the payroll function and administers the Firm’s benefit plans (or works with the vendors).
  • Contact point for outside agencies and counsel with regard to unemployment compensation hearings and other actions regarding employment.
  • Ensures all attorneys and other paraprofessionals are compliant with Bar regulations, continuing education, certifications, etc.

Qualifications

  • The Administrator must have the equivalent of a bachelor’s degree in Business, Accounting, or a related field, or equivalent work experience.
  • The Administrator will have significant supervisory experience and experience working in a professional services firm.
  • Experience in law firm budgeting, bookkeeping, and human resources is highly preferred.
  • It is essential for the Administrator to be “in the know” about technology and profitability trends to ensure the Firm is maximizing technology and resource developments to increase capacity and efficiency.
  • Superior written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Detail-oriented and professional.
  • Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
  • Ability to organize and prioritize tasks, delegating when appropriate.
  • Ability to maintain confidential records.
  • At least three years of experience in a senior management position.
  • Works well in a fast-paced environment.
  • Working knowledge of CRM software systems.
  • Can manage office functions economically and efficiently.
  • Can maintain good interpersonal relations and communications with lawyers and support staff.
  • Displays excellent supervisory and leadership skills.
  • Has a willingness and ability to delegate.

Compensation
$95,000 - $125,000
About Atlanta Family & Immigration Law Firm

Atlanta Family & Immigration Law is a team of 12 highly compassionate and focused individuals who look forward to providing excellent resolutions to high-conflict legal matters. We have been recognized as one of the fastest-growing law firms in the US for the past few years and we've done it by providing legal representation with empathy, gusto, and integrity and we are looking to add you to the team.


These are people who bring their superior work ethic, are enthusiastic and have a positive attitude, take initiative and responsibility, and are hungry to learn and grow. If you learn quickly and understand that working hard is important this job is for you. If you communicate well, have integrity, and really care about immigrants, this company is for you. If you are dynamic, adaptable, deliver results, and produce above the minimum standards, this company is for you. If you work well under pressure and can juggle several projects at once, this is for you.

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