Front Desk Receptionist
Phillips Lanier, PLLC
Miami, FL US
Posted ago
Phillips Lanier, PLLC
Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you’re looking for a role where you make a difference every day, start your application today.
Responsibilities
  • Follow the correct sign-in procedures for visitors to keep our building secure
  • Assure incoming and outgoing mail is managed appropriately and handle deliveries
  • Welcome fellow employees, clients, and visitors when they enter the building and give them any pertinent information or directions
  • Arrange appointments for employees and keep the calendar up-to-date
  • Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc.

This position involves administrative duties related to answering and directing phone calls, receiving and sorting mail, deliveries, and packages, filing, and assisting other team members, as well as interpersonal duties to assist the firm in providing a high standard of service to our clients. 

Other responsibilities include:

  • Answering phones and directing calls to the appropriate attorney and/or staff member
  • Greeting clients and ensuring that they are receiving top-notch customer service
  • Making copies
  • Ordering Supplies
  • Light calendaring functions
  • Collecting and scanning mail
  • Tracking daily / weekly / monthly client goals of the firm
  • Updating Firm Press Kits and Client Welcome Packets
  • Scheduling seminars and other firm marketing engagements
  • Ensuring new client contacts are provided to the social media manager

Qualifications
  • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
  • Has experience answering telephone calls and troubleshooting stressful situations
  • Proficient computer skills and knowledge of Microsoft Office
  • At least one year of receptionist or administrative assistant, experience, or similar preferred
  • High school diploma, G.E.D. or equivalent

Skills required:

  • Proficiency in Microsoft Windows
  • Proficiency in Power Point and Excel
  • Must be able to general daily/weekly/monthly reports
  • Self-motivated and detail oriented
  • Superb communication skills – both written and verbal

Ready to apply?

We look forward to hearing more about you. 

Compensation
$32,000
About Phillips Lanier, PLLC

We are an entrepreneurial, modern family and real estate law firm on track for aggressive growth. We provide a comprehensive list of real estate and family laws services to our many valued clients. We love to help people learn and grow, not only within our firm but also as we take pride in building strong relationships with our clients and community. Learn more about our practice areas and services by visiting us on the web at https://www.phillipslanier.com

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