Front Desk Administrator
Safe Harbor Estate Law
Little Canada, MN US
Posted ago
Safe Harbor Estate Law

Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional front desk administrator to provide admin support and to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. Success in this position requires that you display a combination of empathy, experience, and skill. You will play an integral role in creating memorable experiences for clients and everyone else who contacts our firm. If this sounds like you, apply today!

Compensation and Benefits:

  • Competitive base salary depending on experience and qualifications
  • Opportunities for bonuses, incentives, and performance-based increases
  • A healthy team culture that values work-life balance
  • Paid time off (15 days plus holidays that fall on weekdays)
  • Health Insurance
  • Dental Insurance
  • Employer matched retirement account
  • A beautiful, new office location

Responsibilities
  • Handle deliveries and manage incoming and outgoing mail
  • Arrange appointments for employees and keep the calendar up-to-date

  • Answering phones: 95% of callers experience no more than 3 rings before pickup
  • Elicit potential new client information and accurately record in Clio grow. Set up workflows
  • Provide a brief clear summary of the call
  • Perform conflict checks
  • Warmly greet clients who enter the office with kindness and compassion. Settle them into the correct conference room, offer refreshments, snacks
  • Incoming documents are accurately scanned, recorded, routed, and filed

Qualifications
  • Exhibits working knowledge of Microsoft Office and basic computer skills
  • At least one year of receptionist or administrative assistant, experience, or similar preferred
  • Comfortable taking telephone calls and mitigating stressful situations
  • Must have graduated high school, received a G.E.D. or equivalent
  • Displays impeccable interpersonal, time management, organizational, and customer service skills

  • Available to work in the office Monday – Friday, 8:30 am - 5:00 pm
  • Be reliable, trustworthy, and able to maintain strict confidentiality
  • Be a positive, high-energy team player who is results-oriented


Compensation
$15 - $17 hourly
About Safe Harbor Estate Law

Safe Harbor Estate Law is passionate about helping our clients protect their assets and their loved ones. We want everyone to have the protection that a carefully crafted estate plan provides and individuals who genuinely want to help people understand the importance of estate planning and to help them navigate the services we offer. We pride ourselves on helping our clients achieve their goals while providing an outstanding client experience.

 

We have set our sights on being a “go-to firm” for estate and elder law in St. Paul, Minnesota. We are focused on rapid growth but are still small enough to care about every team member and client.

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