Experienced Real Estate Administrative Assistant
The Martz Group with My Home Group
Scottsdale, AZ US
Posted ago
The Martz Group with My Home Group

Administrative Assistant / Transaction Coordinator needed.

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant / Transaction Coordinator who is passionate about helping us reach our objectives and supporting the team. We specialize in Luxury Real Estate in Scottsdale and Paradise Valley. 

This position offers varied daily responsibilities. All candidates MUST have real estate experience and hold a real estate license. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. You must also be proficient with technology and be computer savvy. Local geographical knowledge of Scottsdale, Paradise Valley and surrounding areas is strongly preferred.

As an Administrative Assistant / Transaction Coordinator, you’ll track, manage and follow up with incoming leads, help keep data bases organized (CRM Systems), follow up / nurture leads and help with the listing and transaction process (for both buyer and listing transactions). This will include putting together pre-listing packets for listing appointments, scheduling listing services (i.e. photographers, sign installation, just listed flyers, etc.), entering listing data into the MLS, scheduling showings, and on occasion showing / opening up listings for buyers and/or their agents. 

All candidates MUST have real estate experience, high ATTENTION TO DETAIL, local area market knowledge, and an ability to remain calm under pressure with both clients and team members. The role will also require that you be proficient in technology systems (i.e. ARMLS, CRMs, Top Producer, Reesio, SkySlope, Commissions Inc, Realtor.com, Zillow, Trulia, Excel, Word, etc.). You don’t need to know all of these systems right now but you must be tech-savvy and have an ability to learn new technology systems quickly.

  • Active listing management / coordination
  • Transaction tasks (i.e. manage contract deadlines, scheduling, etc.)
  • Help organize, track, follow up and nurture new leads and past clients
  • Schedule showings and other appointments
  • Help create daily tasks lists based on how the work load looks
  • Must have experience in Real Estate and have an active real estate license.
  • Must be computer savvy. Experience with real estate systems like Top Producer, CINC or Boomtown, Zip Forms, SkySlope, etc. is preferred. A general understanding of computer systems like Word, Excel, Outlook, etc. is also preferred. 
  • Great time management skills, ability to multi-task and prioritize.
  • HIGHLY organized and detail oriented. 
  • Excellent customer service and communication skills.
  • Ability to prioritize and manage shifting responsibilities while handling stressful situations.
  • Strong verbal and written communication skills. 
  • Must be prompt and reliable. 
  • A willingness to work after hours and weekends, on occasion.
$50,000 - $70,000 annually DOE, includes base plus bonus
About The Martz Group with My Home Group

The Martz Real Estate Group is a hardworking team with a strong desire to produce and provide solutions. We are extremely focused and driven, and have a fun and energetic team environment. We are a growing team not just focused on our own production, but on our team production and how we can help individuals in their daily performance. We pride ourselves in providing the highest level of customer service for our clients at all times.

Our lead portal never stops generating leads which provides us with an overflow of leads every single day. Honesty and integrity are integral aspects of our business that drive our daily decision making process. We focus on the luxury market in Scottsdale and Paradise Valley and pride ourselves in the highest level of customer service. 

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