Experienced Administrative Assistant / Real Estate
Carrie Filla & Associates | Pacific Sotheby's International Realty
Encinitas, CA
Posted ago
Carrie Filla & Associates | Pacific Sotheby's International Realty

You would describe yourself as a highly organized, energetic person who's able to manage multiple projects and priorities at a time with a high bandwidth. Basically you are a high achiever that is AMAZING with people and has a fantastic attitude. You are a problem solver who can navigate through various situations and have the ability to step in, resolve concerns/problems and provide solutions for the owner and her clients. Ideal candidate is cool under pressure and willing to provide structure to a dynamic company and owner. 

On a daily basis you will support all of the owner’s sales and company growth activities. You will help build, implement and manage different systems in the business from an operations standpoint. You must be a forward thinker that can anticipate an issue before it arises and are always trying to be proactive not reactive. 

You are committed to completing tasks with quality and accuracy but don't allow it to paralyze you or keep you from completing the task. A willingness to pitch in and take on any project or task is a must. This is a high paced business with lots of unexpected turns of events on a daily basis. You have to be okay with that and be able to highly function in that environment. You can complete a large amount of tasks every day. A passion for real estate is nice, but not required as long as you have a passion for excellent customer service.

We are looking for someone who will strive to provide the best service ever to our buyer and seller clients, vendors and partners, which will facilitate our listing and closing transactions converting everyone with whom we do business to a raving fan!

  • Support the mission of Carrie Filla & Associates by helping to enhance brand, improve client's overall experience and continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies. 
  • Oversee the daily operations for Carrie Filla & Associates by building, implementing and managing all systems for clients, lead generation, database management and back office support. 
  • Keep the marketing wheels turning with creative ideas, adherence to the calendar, meeting deadlines and monitoring of the budget. 
  • Supports the sales agents in the maintenance, documentation and follow-up of all their escrow related paperwork.
  • Contact buyer's agent to request disclosures to be returned.
  • Planning and execution of training events and drafting correspondence.
  • Work closely with escrow and the selling agent to retrieve any and all documents needed to close the files.
  • Maintain reports and budgets.
  • Must be organized, efficient and a detail oriented multi-tasker. 
  • Excellent customer service, written and verbal communication skills. 
  • Must be tech and social media savvy.
  • Must have a "can do" attitude, positive demeanor and be an awesome problem solver.
  • Proficiency in Word, Excel, Power Point, Outlook and Internet skills.
  • Must enjoy helping and interacting with clients. 
  • Must be able to maintain confidential information.
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities. 
  • Excellent time management. 
  • Can work in fast paced environment and be able to prioritize.
  • A true professional, who supports the entire team in achieving their goals.
  • Reliable and dependable.
  • Experience in Real Estate preferred, but not required
$12 - $15 per hour, based on experience
About Carrie Filla & Associates | Pacific Sotheby's International Realty

Carrie Filla is a seasoned real estate professional with over 20 years experience. She has sold over 700 homes and has managed over $700 million in real estate transactions that have included single-family homes, townhouses, apartments, condominiums, second homes, and investment properties in several of the major US markets, Mexico, and the Caribbean. Carrie founded Carrie Filla & Associates in 2014, after a distinguished career as a Sales and Marketing Executive for several national home builders and Starwood Capital. Carrie believes that a nice home can be found anywhere, but that the true mission is to find a home in the community that matches the lifestyle of her clients. High level service for both internal and external clients is the pillar of her business. 

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