Experienced Administrative Assistant
Carlson Team | Premiere Plus Realty
Cape Coral, FL US
Posted ago
Carlson Team | Premiere Plus Realty

Experienced Administrative Assistant Needed

Top producing Real Estate team is looking for an upbeat and talented, Experienced Administrative Assistant to manage the day-to-day operations and long-term growth of the Team.

You will be expected to 'own' this position. Your responsibilities will play an important role in clearing away distractions so that your lead agents can focus on generating new business and closing sales.

You will serve as a gatekeeper and the first point of contact in handling customer inquiries or complaints. Your agent will count on you to keep them informed regarding challenges and issues that need to be handled but otherwise keep them free from distraction.

You will lead the Team meetings and follow up on Agenda items.

You will communicate with Customers on a regular basis to keep them informed of the process.

We are looking for the ULTIMATE Team Player! POSITIVE VIBES ONLY!

Responsibilities

  • Manage Transaction Flow: This includes preparing your Agent for Listing Appointments. You will drive and manage the transaction process from contract to close. Assist with all Listing coordination including creating and managing all marketing and listing paperwork
  • Manage all Social Media, and print media: You will be responsible for managing the creation of all marketing materials for the Team from email newsletters to postcard campaigns, to digital marketing campaigns
  • Coordinate social events: You will plan and organize client events, following a theme and budget
  • Support: Provide an executive level of administrative support as needed to leverage the team to produce at a higher level. Other duties may include but are not limited to: calendar management, periodically making travel arrangements, phone, and email management, as well as keeping the office neat, tidy, and stocked with supplies
  • Create Structure by following systems, checklists, and procedures to ensure the smooth and efficient operation of the office. You will be expected to run the team office meeting and anticipate the needs of the team
  • Show up: This is an on-site position, Monday-Friday, 8:30 AM - 5 PM. We need someone reliable and dependable who can commit to this schedule

Qualifications

  • Experience: You must have at least 1 year of college or equivalent trade school training in an administrative assistant program or at least 2+ years of experience as an Administrative Assistant
  • Tech-Savvy:  Must be an Expert in programs such as MS Office Suite, Excel, Dropbox, Google, Mailchimp, contact management programs, as well as design programs such as Canva and Photoshop. Please be sure to include this on your resume!
  • SUPER Organized with Perfectionist Tendencies: You work in a structured, exceptionally organized, and orderly way. You want things to be done RIGHT the first time. You work with a strong sense of commitment, urgency
  • Customer-focused: You know how to effectively communicate with people, both verbally and in written form. You are a solutions-oriented problem solver, comfortable with asking questions, and can Keep Calm and Carry On.
  • Experience in a real estate-related field such as lending or title is a plus!
  • All applicants will be required to take a skills test. If you would like to be considered, be sure to include the relevant skills you bring to the table on your resume!!

Compensation
$36,000 - $40,000 yearly based upon experience
About Carlson Team | Premiere Plus Realty

Our goal is to exceed our customers' expectations, provide concierge-level service to create customers for life, and we need team members who share that vision!

**Compensation also includes 401K, PTO, Holidays and the possibility to earn Bonuses.

**We do not offer health insurance.

We are looking for the ULTIMATE Team Player! NO DRAMA AND POSITIVE VIBES ONLY!

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