Executive Personal Assistant
Wilson Real Estate Associates - OWNRE
San Mateo, CA US
Posted ago
Wilson Real Estate Associates - OWNRE

We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

The purpose of the Executive Assistant role is to help our Executive be more productive in both his personal and professional life. You’re in charge of ‘running his business life’.

His priority is to focus on the most important tasks. If it doesn’t have to do with developing the team, developing strategic relationships, generating revenue, or spending time with family & friends - he shouldn’t be doing it. Anything that can be taken off his plate, should be.

This frees up his time to work on high leverage activities that drive the companies forward - Creating growth, jobs, and opportunity for everyone involved. This is a priority as he is responsible for every single team member’s success including the rockstar executive assistant.

There will be no task too small & no task too big for this highly detailed and organized individual. This person will do some team organization & task management/delegation and should work off a digital/physical calendar/planner.

This person will coordinate appointments & meetings, manage a 7-day business & personal calendar in 30-minute blocks, filter and respond to email, book travel, coordinate live/digital events, send gifts & thank you’s to people, and take care of all other personal & business admin support for him. This person will tactfully run interference with people he does not want to interact with.

Most importantly, this person will systemize, document, and formalize all tasks and workflows in google docs/sheets and other task management tools. This person will use their natural organization skills to document how his life and organization runs. This person will record his thoughts in order to develop workflows, checklists, and systems for his team members and businesses.

  • Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
  • Act as the main point of contact the high-level executive
  • Help prepare meetings and take detailed minutes
  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Must have graduated high school or received an equivalent certificate of completion
  • Must be comfortable using Microsoft Office
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Experience handling confidential information and adhering to strict deadlines
  • Strong organizational skills, communication skills, time management skills, and interpersonal skills
$65,000 - $85,000 yearly
About Wilson Real Estate Associates - OWNRE

Our Mission: We Help Families Build Wealth Through Real Estate.

Our Vision: We enable agents, staff, and partners to do what they want when they want, with whom they want for however long they want. Everyone will earn the freedoms they describe that they want.

Our Values

  • Always do the right thing
  • Always give the best you can
  • Always show others you care
  • Always embrace hard work
  • Always come from contribution
  • Always come from curiosity
  • Always come with solutions
  • Always has high integrity
  • Always be a team player

Learn About Us:

  • https://www.youtube.com/watch?v=1omkiq_WULE
  • https://www.youtube.com/channel/UClrVwe58z9wbKQ3xH4RlEuQ
  • https://www.youtube.com/channel/UCbj9Pc3JsEARoMHnTfTSlcQ
  • https://www.youtube.com/watch?v=NctWfkTRZGY
  • https://www.youtube.com/watch?v=a0HlNgdzEr4
  • https://www.youtube.com/watch?v=PPQkfiJuZ2Y

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