Executive Personal Assistant
Realty Masters
Redlands, CA US
Posted ago
Realty Masters
Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!
Responsibilities
  • Help prepare meetings and take detailed minutes
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Be the main point of contact for high-level executive
  • Manage schedules including itineraries, travel arrangements, and team meetings
  • Lives in the now. Manages the day to day administrative tasks for the executive
  • Manages the executive
  • Improves on and implements, new systems and processes
  • Manages schedule, appointments and travel
  • Conducts research, analyzes data, and prepares daily, monthly, quarterly and annual reports and documents
  • Take meeting minutes and follows up on action items
  • Prioritize items that need the executive attention
  • Acts as eyes and ears for leadership team; make recommendations as needed
  • May also act as personal assistant
  • May train, manage and supervise other assistants, clerical staff, and receptionists
Qualifications
  • High school diploma or G.E.D. required
  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • Familiar with Microsoft Office
  • Experience handling confidential information and adhering to strict deadlines
Compensation
$40,000
About Realty Masters

Real Estate Professional located in Redlands, California, here to help with all and any buying, selling, and renting of property needs in the area.

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