Executive / Personal Assistant / Administrative
Rockwood Investment Group
Miami, FL
Posted ago
Rockwood Investment Group

Our mission is to create a first class experience for all of our clients and we are seeking an Executive Assistant who is passionate about helping us reach our objectives and supporting the team.

The ideal candidate will have experience in administration and assisting executives both personally and professionally. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.

We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

Responsibilities


  • Act as a liaison between clients, agents, and executive; while coordinating executives activities and travel
  • Participate in company-provided training sessions
  • Compile and distribute weekly/monthly reports to executive, including reminders of upcoming critical dates via email 
  • Assist with the creation and maintenance of an operations manual that documents all systems and standards
  • Keep executive informed about challenges and issues that need to be handled
  • Provide concierge level customer service to all parties as needed
  • Continue to take day to day office tasks away from executive, organizing workflow and reducing inefficiencies
Qualifications


  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills... as well as iOS programs
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
  • Ability to travel is a plus
Compensation
$37,000-$60,000 Annually
About Rockwood Investment Group

Rockwood Investment Group, specializes in the investment of residential real estate, and has quickly become one of the most trusted real estate investment firms in South Florida. Those that work with Rockwood, know that we are committed to results and have some of the highest standards in the industry.  

Rockwood provides a platform to our investors and team members that allow them to grow financially, but it doesn't stop there. While we will make a positive impact on the bottom line, we strive to make a positive impact on people too.

Rockwood has community partnerships with national, reputable nonprofits that do great work. When we invest in properties, we also invest in communities. For every property bought and sold by Rockwood Invest Group, our team allocates funds to our community partners that create a long lasting impact on the people within that community.

We embody a culture that is family like and dedicated to the growth of people. Come grow with us.

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