Executive Office Receptionist
Keller Williams Preferred Realty
Burnsville, MN US
Posted ago
Keller Williams Preferred Realty

Do you have a passion for helping others and love putting a smile on people’s faces? Then you might be a great fit for the part-time receptionist position on our team! The perfect candidate will be passionate about helping others, have discernment regarding job tasks, be detail-oriented, be able to multi-task, have a heart for servant leadership, and maintain a positive attitude! This part-time role works directly with the full-time receptionist.

This person is responsible for the appearance of the office's common areas. They will ensure all common areas are neat and prepared for business. As the first point of contact for anyone entering the office, the ideal candidate will welcome everyone with a smile and a genuine sense of warmth. This person understands that our real estate agents and their clients deserve exceptional service from everyone on our staff.

The person in this role will assist in the management of the office by providing support and feedback on all matters affecting the productivity and operation of the office. They will communicate collaboratively to the Leadership Team, which includes the Team Leader, Market Center Administrator (chief financial director), the Broker, and the Director of Operations. The person in this role reports directly to the Director of Operations.

Responsibilities
  • Take incoming phone calls and respond to emails and ensure the appropriate people receive all relevant information
  • Manage incoming and outgoing mail and handle deliveries
  • Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions
  • Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc.

  • Schedule calendar appointments for multiple conference rooms and ensure the calendars are accurate and up-to-date
  • Greet everyone who enters the office with a smile and provide them with directions or information
  • Support a fun and productivity-based environment that helps everyone succeed
  • Assist Leadership Team by being an integral contributor for our growth goals
  • Utilize online design program to create social media posts
  • Provide transaction support
  • Assist with event coordination and project management
  • Maintain professional appearance of all office common areas
  • Provide direct support to the Director of Operations

Qualifications
  • At least one year of receptionist or administrative assistant, experience, or similar preferred
  • Displays impeccable interpersonal, time management, organizational, and customer service skills
  • Has previous experience with word processing programs and basic computer skills
  • Must have graduated high school, received a G.E.D. or equivalent
  • Well-versed in taking telephone calls and handling stressful situations

  • Fun, outgoing, positive attitude
  • Excellent verbal and communication skills
  • Reliable, prompt, consistent, and nurturing
  • Professional phone skills
  • High-level people skills (collaborative, friendly, passionate about helping others)
  • Computer and technology savvy; knowledgeable about social media
  • Neat, clean, and professional in appearance, communication, and mannerisms

Compensation
$15 - $17 hourly
About Keller Williams Preferred Realty

Keller Williams Preferred Realty is the largest and fastest-growing Real Estate office in the South Twin Cities Metro. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. The Keller Williams Preferred Realty office features a state-of-the-art real estate training room, modern office space, and a friendly atmosphere that is recognizable the moment you enter. With industry-leading real estate training, generous commission splits, and an experienced leadership and support staff, Keller Williams Preferred Realty is a hot spot for agents looking to rapidly build and grow their real estate careers. Could the next addition be you? If you're looking for a job, please don't apply. This opportunity is one that we are extremely selective on who we hire onto our team. Our interview process can take as long as 3 weeks.

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