Executive Listing Assistant
Urban Real Estate Partners
Seattle WA 98103
Posted ago
Urban Real Estate Partners

We are an investment real estate company looking for a dynamic motivated team member to grow with our growing company. Position to advance to full listing manager of 50-75 transaction and $50 Million in sales in 12-18 months.

  • Maintain a file for each transaction to include all relevant paperwork as needed
  • Ensure each file has all applicable forms, signatures, and requirements for a complete file
  • Track and process transactions towards closing within strict deadlines
  • Work with all parties involved (Clients, Lender, Escrow, Title, Inspectors, etc.)
  • Create, track, and follow up with new offers
  • Informational Research and problem-solving various situations relating to each transaction
  • May consult with sellers to accomplish necessary repairs, improvements, and cleaning
  • Evaluate showing feedback and reevaluate pricing as needed

Listing Coordination:

  • Input listing to multiple listing service, sign ordering, etc.
  • Upload/attach documents, photos and virtual tours, and make changes as needed
  • Assemble electronic and print listing and sales packets
  • Database management
  • Manage contact and transactions databases in multiple systems (both web-based and physical)
  • Update and track on-going client information
  • Manage numerous active transaction files based on client and addresses

Clerical Work:

  • Answer phones and respond to emails from clients and vendors in a professional manner
  • Triage incoming questions and calls
  • Schedule meetings, events, and client related tasks
  • Distribute incoming mail, faxes, packages etc.
  • Post outgoing mail, bulk mailing and coordinate courier pick-ups and deliveries
  • File, scan and copy documentations
  • Order office supplies and perform general office administration
  • Assist with other administrative duties as directed by overseeing Broker
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
  • Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
  • Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
  • Coordinate calendars and schedule relevant meetings and travel arrangements

Customer Service:

  • Greet guests in a prompt, professional and friendly manner
  • Provide informational and customer support to principals and clients
  • Respond promptly to client and third party questions, issues, and concerns

Must be knowledgeable of the following programs:

  • MS Office (Word, Excel, Outlook)
  • MLS System


  • Real Estate License
  • Transaction Coordination/Real estate assistant: 1 year
  • Administrator or Admin Assistant: 1 year
$40,000 - $50,000 annually (depending on experience)
About Urban Real Estate Partners

We are a small family investment company that does big things! Our focus is on the acquisition, development, and sale of off market properties in the greater Seattle area. We are a full cycle development company separated into three main sections; Off Market Property Acquisition/ Wholesale, Development, and Retail Sales. Each business group adds value to our projects by identifying opportunities, creating desirable and unique projects, and then working together with consumers to complete our cycle. Our sales teams do over 100 transactions a year and close to $250 million in sales. 

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