Your Realty Leverage
The Executive Assistant will support the Vice President of Sales in every aspect of processing real estate files. We are looking for a candidate who is extremely detail oriented with a passion for perfectionism. Great verbal and written communication skills are a must. This position supports a fast-paced, highly collaborative group.
- Answers incoming calls and prioritizes issues to be handled.
- Prepares required real estate documents for client signatures and completion.
- Reviews contracts and follows compliance procedures and guidelines.
- Maintains status calendar of important contract deadlines.
- Coordinates the repair negotiations between seller and agent.
- Coordinates delivery of all contract check/monies according to contract.
- Orders required inspections/reports (if applicable).
- Conducts daily/weekly follow-up with 3rd party service providers.
- Communicates with clients throughout the selling process, answers questions and educates as necessary.
- Ensures all terms of the contract are met within stated terms and dates.
- Verifies that all files are complete at the close of escrow.
- Conducts daily written and verbal communication with all parties involved in a transaction.
- Builds, implements and manages systems for better efficiency within the role.
- Uses internal communication systems to keep agents informed at all times.
- Ensures all post-closing funding and file compliance items are completed and accurate.
- Maintains database and updates client files on any changes to any contact info.
- Maintains a spreadsheet with projections and closings.
- Real Estate contract knowledge is a HUGE plus.
- Ability to work in a very fast-paced environment and under strict deadlines.
- Strong typing and computer skills (including Microsoft Word).
- Ability to multitask and prioritize tasks according to importance.
- Self-starter with strong initiative.
- STRONG attention to detail.
- “Get it done” attitude.
- Strong verbal and communication skills.
- Data entry skills.
- May require some after-hour responses to clients.
Based on experience
About Your Realty Leverage
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