Executive Assistant - Real Estate
Teresa Wallace Team
Louisville, KY US
Posted ago
Teresa Wallace Team

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and the ability to switch between multiple tasks for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to our clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional that is fast-paced, driven to succeed, and be a key part of building an empire.  If you are tech-savvy, have marketing skills, are a detail-oriented problem solver that believes in providing 5-star customer service always let’s chat!

Responsibilities

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Home Value Reports
  • Bi-weekly seller calls
  • Responsible for inputting listings in the Multiple Listing Service (MLS) system
  • Assist listing agent with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media & Email Marketing
  • Running the operations side of the business

Qualifications

  • Strong written and verbal communication skills
  • Tech Savvy-with experience or ability to learn Google Suite, Facebook Business, CRMs, Canva, Mailchimp, etc
  • Marketing skills - social media, print, and web-based
  • Project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed
  • Self-motivated
  • Self-managed
  • Real Estate Experience preferred

Compensation
$40,000 -$50,000+ bonus potential
About Teresa Wallace Team

With the Teresa Wallace team, our philosophy is simple: clients come first. We pledge to be in constant communication with our clients, keeping them fully informed throughout the entire buying or selling process. We believe that if you’re not left with an amazing experience, we haven’t done our job. We don’t measure success through achievements or awards, but through the satisfaction of our clients.

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