Executive Assistant - Real Estate
Welchman Real Estate Group
Little Compton, RI US
Posted ago
Welchman Real Estate Group
We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!
Responsibilities

  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Manage the client database to keep information orderly and confidential
  • Implementing filing systems and order office supplies as needed
  • Function as the main point contact for the principal broker
  • Answer phone calls, emails, and other requests and notify broker of necessary details
  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement 
  • Bi-weekly seller calls
  • Responsible for inputting listings in the Multiple Listing Service (MLS) systems
  • Assist agents with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media and Email Marketing

Qualifications

  • Strong interpersonal skills and time management skills
  • 2-3 years experience as an executive assistant or administrative assistant
  • Can work on deadline and handle private client information
  • Experience in the real estate industry preferred
  • Experience using word processing programs, spreadsheets and Multiple Listing Service
  • High level of accountability
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed
  • Growth-oriented
  • Creative
  • Self - directed
  • Resourceful
  • Leadership capabilities

Compensation
$20 - $25 hourly
About Welchman Real Estate Group

The Welchman Group was founded In 2012 as a Mega Agent Office in Little Compton, RI, and is affiliated with Keller Williams Realty Newport/East Bay. With a diverse team of agents, and an intimate insight into the Residential and Luxury Real Estate markets; the team represents the most desirable coastal villages of Rhode Island and Southeastern Massachusetts. We thrive on a collaborative approach employing a unique blend of progressive technology, pioneering innovation and an old-fashioned work ethic.

We love where we live and we enjoy selling the area as much as the homes!!

PLEASE DO NOT CONTACT THE WELCHMAN GROUP DIRECTLY. DOING SO WILL AUTOMATICALLY ELIMINATE YOU FROM CONSIDERATION. ONLY RESPOND THROUGH THIS POSTING. YOU WILL PROCEED WITH OUR RECRUITER.

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