Executive Assistant
S&S Waste - In and Out Portables
West Palm Beach, FL US
Posted ago
S&S Waste - In and Out Portables
Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!
Responsibilities
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Manage office duties such as organizing filing systems and ordering office equipment and supplies
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
  • Make sure basic bookkeeping duties are completed in a timely manner
  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.

  • Provide administrative support to the leadership team
  • Track deadlines and resolutions of important projects
  • Assist with marketing projects, create content and maintain social media (Facebook, Linked-in, etc.) and maintain the company website
  • Conduct research, data collection, and analysis of information
  • Review, update and maintain documents to ensure completeness, confirm the accuracy of data, resolve discrepancies, ensure compliance, etc.
  • Attend meetings as directed; take notes and provide follow-up action correspondence
  • Prepare clear and concise documents including but not limited to reports, procedures, correspondence, and other written materials
  • Event planning responsibilities including but are not limited to company events
  • Perform other duties and tasks as assigned by management

Qualifications
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • Familiar with Microsoft Office
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Experience handling confidential information and adhering to strict deadlines
  • Possess a high school diploma, G.E.D. or equivalent

  • Bilingual (Proficient in English and Spanish) required
  • Minimum 5 years of administrative experience
  • Project management experience with strong attention to detail
  • Experience with content management, advertising, and digital media platforms
  • Creative mind with superb written and verbal communication skills
  • Ability to manage emerging priorities and varying project timelines
  • Demonstrated ability to maintain and protect confidential information
  • Strong proficiency with Microsoft Office, Adobe Creative Suite
  • Strong typing and data entry skills
  • Outstanding organizational and multitasking abilities

Compensation
$49,000 yearly
About S&S Waste - In and Out Portables

Our company values personal connection, positive smart working people, open communication, going above and beyond, loyalty and integrity. We'll make you feel at home!


Benefits:

  • 401(k)
  • 401(k) matching
  • Dental Insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

APPLY NOW
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