Executive Assistant
Bell Henderson Team
Tampa, FL US
Posted ago
Bell Henderson Team

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! 

Executive Assistant needed for a top-ranking Real Estate Team in the Tampa area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

  • Salary Range: $50,000 - $60,000
  • Paid Time Off (PTO) Eligible for the first week (5 days) after the first 90 days of employment. 2 weeks (80 hours) in 2023 & 2024; 3 weeks (120 hours) in 2025 and thereafter
  • 401k matching after the initial employment period
  • Bonuses - Considered after a 90-day period
  • Rapid growth potential

Responsibilities

This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owners in all business and personal areas needing assistance
  • Manage the entire contract-to-close process
  • Managing, coordinating, and directing the “leads” and the lead system
  • Maintaining database management system(s)
  • Screening and directing phone calls; distributing correspondence
  • Handling requests and queries appropriately
  • Scheduling meetings and appointments
  • Producing reports, presentations and briefs
  • Assisting and supporting multiple Agents with whatever they need
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Tracking expenses accurately and creating effective budgets
  • Manage financial systems, including payroll
  • Lead Management Assistance
  • Helping clients through the closing process
  • (Eventually) Hiring, training, and holding team members accountable
  • This person will LOVE checklists and "to do" lists and will love paperwork

Qualifications

  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • College degree and social media experience preferred
  • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.

Compensation
$50,000 - $60,000
About Bell Henderson Team

The Bell Henderson Team has the expertise, resources, and commitment to help you achieve your real estate goals. As South Tampa's premier real estate team, we pride ourselves on our commitment to our clients and the quality of our services. With generations of family living in Tampa, along with being residents our whole lives, we are able to share with you the locals' perspectives of our neighborhoods and provide insight to help you make the best decisions for you and your family.

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