Executive Assistant
KW South Tampa
Tampa, FL US
Posted ago
KW South Tampa

KW South Tampa is looking for an Executive Assistant in the Tampa Bay Area! The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the OP and General Manager in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Who are we looking for?

We are looking for leadership-minded individuals with a track record of winning and a heart for giving. This person should also want to make an IMPACT on the world and those around them. If you are ready for a change of scenery, want a huge opportunity, and believe partnering with incredible people matters then we are looking for you!

If you believe and can say these phrases below you might be a match:

  • I work hard!
  • I am kind and humble!
  • I am ready for a big opportunity!
  • I want to make an IMPACT!

If you want to do the following things you might be a match:

  • Win at the highest level
  • Have fun
  • Do good

We are looking for a history of leadership, resourcefulness, energy, insight, competence, competitiveness, and a growth mindset. 

Responsibilities

  • Lives in the now. Manages the day to day administrative tasks for the OP and GM
  • Manages the GM and OP
  • Improves on, and implements, new systems and processes 
  • Manages schedule, appointments, and travel 
  • Handles all communication on behalf of GM and OP (calls, email, social media, media requests, staff questions, meeting follow-up, etc.) 
  • Plans and organizes events such as meetings, conferences, training events, business dinners, etc. 
  • Acts as the information hub for the executive office 
  • Prepares information and research for executive 
  • Takes meeting minutes and follows up on action items 
  • Prioritizes items that need the executive’s attention 
  • Acts as eyes and ears for the leadership team, make recommendations as needed 
  • May act as Personal Assistant 
  • May train, manage, and supervise other assistants
  • Onboarding/Offboarding of new Employees
  • Various Event Coordination
  • Administrative Support for the Controller
  • Office Manager (Order Supplies, printer materials, etc)
  • Audits of paperwork
  • Various Marketing Initiatives for new projects
  • Various tasks for Keller Williams Impact
  • Create systems for tracking various KPI’s
  • Various Marketing and Social Media projects

Qualifications

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s Degree preferred
  • Real Estate license preferred
  • 1 – 3 years of service and management experience
  • 3 – 5 years of administrative experience
  • Must own your own car
  • Completion of Spartan Races is a plus!
  • Must live in the Tampa Bay area

Compensation
$70,000
About KW South Tampa

Who are we?

KW Impact is a group of real estate brokerages in the Tampa Bay area. We are responsible for creating an environment where 1200+ agents can thrive personally and professionally. We are there to serve our agents and associates and make sure they have a “five diamond” experience.  

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