Executive Assistant
The Jaclyn Chall Team
Tampa, FL US
Posted ago
The Jaclyn Chall Team

The Jaclyn Chall Team at Keller Williams.

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! 

Executive Assistant needed for a top-ranking Real Estate Team with Keller Williams in the Tampa area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

  • Salary Range: $40,000 - $50,000
  • Paid Time Off (PTO)
  • Stipend Benefits
  • Bonuses - Considered after a 60-day period
  • Rapid growth potential

Responsibilities

This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owner in all business and personal areas needing assistance
  • Maintaining database management system(s)
  • Screening and directing phone calls; distributing correspondence
  • Handling requests and queries appropriately
  • Scheduling meetings and appointments
  • Producing reports, presentations and briefs
  • Assisting and supporting multiple Agents with whatever they need
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Tracking expenses accurately and creating effective budgets
  • Lead Management Assistance
  • Marketing of Listings, Business and Team through social media and other avenues
  • Helping clients through the contract to close process
  • (Eventually) Hiring, training, and holding team members accountable
  • Occasional Event Organization
  • This person will LOVE checklists and "to do" lists and will love paperwork

Qualifications

  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • College degree and social media experience preferred
  • Candidate will need to be willing and able to obtain a real estate license upon hiring (Agent will reimburse)
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.
  • Occasional Flexibility with work schedule
  • Bilingual (Spanish and English)
  • Drivers License

Compensation
$40,000 - $50,000
About The Jaclyn Chall Team

About the Jaclyn Chall

The decision to buy or sell a home is so important that you should only do business with someone you can trust. If you choose me as your Realtor® we will enter into a partnership that I will treat with the utmost integrity, communication, and respect. You deserve someone who strives to understand what is important to you, sets honest and clear expectations, and delivers the desired results so that you can achieve your goals. My approach to working with clients is that of a consultant, rather than a sales agent. What that means is that I take the time to truly listen to your needs, get to know you, and educate you on all your options so that you are empowered to make decisions in the best interest of you and your family. After all, no two situations, individuals, or properties are alike, so real estate should never be a "one size fits all" approach.

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