Executive Assistant
The Jenkins Team
San Jose, CA US
Posted ago
The Jenkins Team

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above-and-beyond to make others feel that they are special and valued in order to deliver great customer service? Ready to join the exciting world of real estate?  We should probably talk! 

Executive Assistant needed for a top-ranking Real Estate Team in the San Jose area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond to help the team grow and expand their business.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. This role requires work in office at least 3 days a week, other days can be remote.


  • Salary Range: $75,000 - $90,000
  • Paid Time Off (PTO)
  • Stipend Benefits
  • Bonuses - Considered after a 60-day period
  • Rapid growth potential


This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owner in all business and personal areas needing assistance
  • Implementing and maintaining database management system(s)
  • Ensure that all marketing programs are running on time
  • Screening and directing phone calls; distributing correspondence in order to provide great customer service to our clients
  • Handling requests and queries quickly and courteously
  • Scheduling meetings and appointments
  • Tracking expenses accurately and creating effective budgets
  • Producing budget and financial reports, presentations and briefs
  • Hold regular accountability reviews of team goals
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Lead Management Assistance
  • Marketing of Listings, Business and Team through social media and other avenues
  • Helping clients through the closing process
  • (Eventually) Hiring, training, and holding team members accountable
  • This person will LOVE checklists and "to do" lists and will love paperwork


  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • College degree and social media experience preferred
  • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
  • Candidate must possess a valid driver’s license and working vehicle
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell

$75,000 - $90,000
About The Jenkins Team

With over 35 years of combined experience in real estate, the Jenkins Team with Compass has guided hundreds of clients. We offer our clients the ultimate home buying and selling services in the extremely competitive Silicon Valley real estate market. With experience, insight and marketing expertise, we offer concierge-level care when buying or selling a home. We will work with our clients through the entire process, answering all the questions they may have, and provide guidance to help them make the best possible decisions. Our clients will be kept informed every step of the way, and all the details will be handled in a smooth fashion to make the transaction appear seamless and calm.

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