Executive Assistant
Keller Williams Preferred Real Estate
Raleigh, NC US
Posted ago
Keller Williams Preferred Real Estate

The Executive Assistant is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. 

The Transaction Coordinator must be adaptable to change and be solutions-oriented. They will manage the entire contract to close the process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.


  • Act as a liaison between real estate agents, clients, attorneys, lender, and other vendors during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all contingencies and deadlines are met
  • Maintain accurate and compliant files for all transactions
  • Create and maintain files for all transactions
  • Understand the contracts in order to summarize all important items, conditions, and dates
  • Communicate with the agent consistently throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client throughout the transaction to send them reminders, check-in, and let them know what to expect for each next step
  • Establish relationships with all third parties including lenders, inspectors, agents, etc. in order to ensure a smooth closing process and share relevant information


  • Prefer valid Real Estate License or willingness to work towards one
  • Can handle difficult customers with grace
  • Must possess excellent written and oral grammar abilities
  • Reliable and dependable
  • Warm, engaging, inviting personality
  • Error-free inability to multi-task
  • Is direct, yet helpful in dealing with customer concerns
  • Has experience in Real Estate, Transaction Coordination, Titles or Mortgages

About Keller Williams Preferred Real Estate

Our overall vision is to build a world-class organization that attracts top talent in our industry, become the #1 referred real estate team in the Triangle area of North Carolina, and be a true advocate of building wealth through real estate models and platforms. More importantly we want to build a platform to educate the community on the power of building wealth through real estate. This leads us to share how, we together, can inspire and empower our community to use real estate to create legacy and generational wealth, one transaction at a time. With every transaction we close, we give a portion of the proceeds back to our community by donating to other non-profit and charitable organizations. Our humanitarian efforts have truly been a vital part of our business model and has been a driving force for our organization.

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