Executive Assistant
Q & U Team @ Compass
Philadelphia, PA US
Posted ago
Q & U Team @ Compass

Are you proactive, professional, highly organized, energetic and passionate about playing a key role in a growing company?

We’re looking for a highly-talented and ambitious executive assistant to fill a pivotal role in our team.

You'll be responsible with assisting our team leader with high level tasks to help the entire team move efficiently and effectively. In this role you'll have the opportunity to work closely with key individuals across multiple industries in a fast-paced and constantly changing environment and role that offers tremendous potential for professional growth. Day to day responsibilities include maintaining professional correspondence and schedules, quickly prioritizing and planning to meet client needs, assistance in planning and managing team operations at a high level. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Responsibilities
  • Serve as the main contact for high-level executive
  • Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
  • Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies

  • Prioritizing and delegating as needed workload to be ensure effective and timely completion
  • Identify potential roadblocks and possible solutions and work closely with executive towards implementation
  • Coordinate client and team communication and ensure that all clients needs are being acknowledged and addressed in a timely manner
  • Oversee and maintain office and team procedures, proactively seeking ways to improve efficiencies and build company culture
  • Other assistant duties as assigned from executive

Qualifications
  • Experience handling confidential information and adhering to strict deadlines
  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
  • Familiar with Microsoft Office
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

  • College degree

Compensation
$55,000+
About Q & U Team @ Compass

Q & U is a rapidly growing team of real estate agents and professionals, dedicated to building the greatest real estate team in our region in order to provide our clients with the highest level of service and empower each member of the team to reach their full potential by providing support and endless opportunities for growth. We’re passionate about innovation and improvements while building the best team culture and atmosphere.

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