Executive Assistant
KW Philly
Philadelphia, PA US
Posted ago
KW Philly

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate?  We should probably talk! 

Executive Assistant needed for a fast growing team in the Philadelphia area. With the help of this individual, the agents are hoping to focus more on growing the business and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.


  • Salary Range: $40,000 - $45,000
  • Paid Time Off (PTO)
  • Rapid growth potential


Job Responsibilities:

This person's primary responsibilities include, but are not limited to:

  • Hold agents accountable and keep on track to reach goals
  • Creating and updating forms and documents
  • Implementing and improving systems and procedures
  • Providing administrative support to the growth team
  • Scheduling meetings, events, and appointments
  • Creating, organizing, and maintaining files
  • Delegate and oversee virtual assistant for daily operations
  • Screening and directing phone calls; distributing correspondence
  • Handling requests and queries appropriately
  • Answering, organizing, and responding to emails as needed
  • Preparing executives and agents for meetings
  • Acting as a gatekeeper for executives; handling requests and issues while escalating when necessary
  • Organize objectives and set up action plans
  • Track progress and success of initiatives
  • Prepare onboarding materials for new agents and team members



  • Experience in HR or as an office administrator is a plus
  • Outstanding organization
  • Strong attention to detail
  • Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • Comfortable handling strong personalities
  • Assertive
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude.  This person will do anything and everything they need to support the team operations. 

$40,000 - $45,000
About KW Philly

Our office is one of the largest in the region, and each one of our realtors is not only well versed in the city and surrounding areas, but also ready to assist you in your real estate search and appreciate the opportunity to earn your business.

Located on one of the main arteries of the city, Broad Street, our office contains over 200 agents who are committed to serving those with real estate needs in Center City and surrounding areas. From the first-time home buyer to the seasoned real estate investor, our agents know Philly and are driven to provide exceptional service to all of our clients.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.