Executive Assistant
HHM
Philadelphia, PA US
Posted ago
HHM

Executive Assistant to CFO-General Counsel

The Executive Assistant will support HHM’s CFO/Head of Investments and General Counsel and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires focus and flexibility to deliver the highest impact and greatest value to the executives it supports in the most efficient way.

The ideal individual will have the ability to exercise strong EQ and a high level of discretion in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities in addition to being external-facing as situations warrant.

The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This position is based in Philadelphia and will require infrequent travel throughout the region.

Hersha Hospitality Management (HHM) is an industry-leading hotel investment, management, and development firm that provides turn-key management solutions to over 200 hotels across North America, which includes world-class brands in the select service and full-service markets as well as a collection of independent and boutique hotels. 

Responsibilities

  • Complete a variety of administrative tasks, including tracking the status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; managing key relationship and contact lists; and, compiling documents for travel-related meetings.
  • Serve as a representative to employees and outside individuals.
  • Arrange and organize internal meetings and conference calls on behalf of the executives.
  • Coordinate and manage abundant travel itineraries (airfare, train, hotel, car rentals) in advance, and be prepared with a backup plan should issues arise.
  • Set up all logistics for events, including materials preparation, room set-up, dress code verification, and ordering food and/or drinks (if required).
  • Process all expenses and look for ways spending can be minimized.
  • Schedule meetings and complete appropriate research that will benefit the executives.
  • Proactively maintain calendars to ensure deliverables are completed correctly and on time.
  • Prioritize events and meetings for optimal time management of executive schedules.
  • Build relationships between the executives and all internal and external individuals by serving as a liaison.
  • Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.

Qualifications

  • 1+ year of Administrative experience at the executive level is highly preferred.
  • Proficient in MS Office
  • Strong written skills, including experience and interest in internal and external communications and marketing.
  • Based in Philadelphia with occasional travel throughout the country.

About HHM

HHM is an award-winning hotel management and investment company that operates over 200 full-service and select-service hotels with 10,000 associates in markets across the country. HHM is a leading manager of Marriott, Hilton, IHG, and Hyatt brands, and also operates over 30 independent luxury and lifestyle hotels. The highly experienced and stable operating team is known for being nimble, accountable, and passionate in how they drive market-leading results for owners and best-in-class experiences for associates and guests.

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