Executive Assistant
Ciprani Consulting
Philadelphia, PA
Posted ago
Ciprani Consulting

Executive Assistant needed for a successful growing real estate team in the Center City Philadelphia area. With the help of this individual, the team will have leverage to focus more on selling real estate and less on the back-end/daily administrative tasks.

Only an exceptional candidate who is willing to go above and beyond and grow their career will be considered... could it be you? Are you passionate about real estate and see a vision for your future? If so we must know you!



  • Oversee all aspects of the administration of the agent’s business.
  • Manage all systems for sellers, buyers, and all office administration.
  • Coordinate the purchasing and stocking of any office equipment and marketing materials. 
  • Administer and update all job descriptions/employment contracts for any future hires.
  • Accountable for office standards.

Listing Management (Listing to Contract)

  • Prepare Listing Agreement and sellers’ disclosures.
  • Oversee coordination with sellers for all property photos, lockbox, and signage.
  • Ensure agents have obtained all necessary signatures on all legal documents.
  • Coordinate all public open houses and broker open houses.
  • Input all listing information into MLS and marketing websites and update as needed.
  • Submit all necessary documentation to office broker for file compliance.
  • Input all necessary information into client database.

Transaction Coordination (Contract to Closing)

  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
  • Coordinate title/escrow.
  • Schedule appraisal and inspections.
  • Regularly update and maintain communication with clients, agents, title officer, lender, etc.
  • Submit all necessary documentation to office broker for file compliance.
  • Help clients have an extraordinary experience through closing process.


  • Coordinate all client and vendor appreciation events.
  • Coordinate with Marketing Director on all company deliverables including email, social media engagement, tracking, and analytics.

  • College Degree or equivalent
  • Logical and methodical strong problem solver
  • Professional, punctual and reliable
  • Results and detail oriented
$35,000 - $42,000 + Bonus structure
About Ciprani Consulting

Ciprani Consulting recruits and trains talented individuals within the Real Estate industry. We are not your average recruiting company; our recruiting also comes with a package for training your new hire. Successful companies and individuals often do not have the time to locate or train talented team members. At Ciprani Consulting, we come along side you, bringing years of industry experience working with the best of the best... and handle the heavy lifting for you. 

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