Executive Assistant
SES Group of Companies LLC
Oak Ridge, TN US
Posted ago
SES Group of Companies LLC

The Executive Assistant will support the Executive in day-to-day operations, communications, correspondence, and scheduling activities. The Executive Assistant is responsible for coordinating meetings, interviews, and other outside functions, and works closely with executive management and staff. The Executive Assistant will also serve as the building receptionist to receive packages and mail and monitor guest access.

Responsibilities

  • Conserves executive’s time by reading, researching, and routing email correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel and lodging
  • Coordinates Executive’s work schedule with personal schedule events
  • Maintains customer confidence and protects operations by keeping information confidential
  • Schedule and coordinate monthly coaching sessions for executive and staff
  • Managing Base Access and badging process for Executive(s) to include collection of base-specific forms, personal data and then submit for approval
  • Submit expense reports for Executive on semi-monthly basis
  • Prepares internal and external corporate documents for team members
  • Arrange appearance at Corporate events that take place outside of the workplace, such as golf tournaments and fund-raising events
  • Maintain an organized filing system of paper and electronic documents
  • Serves as receptionist at Oak Ridge Headquarters building

Qualifications

  • Ability to work with integrity and uphold high ethical standards
  • Ability to use discretion and uphold a strict level of confidentiality
  • Excellent communication and writing skills
  • Ability to develop and sustain a level of professionalism among staff and clientele
  • Proficiency in collaboration and delegations of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Strong Follow-Through Skills

Required Education, Experience and Certifications

  • High School Diploma
  • 5 -10 Years of C-Level Support Experience
  • Advanced Microsoft Office Suite experience

Preferred Education, Experience and Certifications

  • Associates or Bachelor’s degree preferred but not required

Position Type/Expected Hours of Work
This is a full-time position. The work week is considered Monday to Friday and the normal Work Day is from 8:00 am to 5:00 pm with one hour for lunch.

Travel
Limited travel required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation
$55,000
About SES Group of Companies LLC

SES Group of Companies LLC LEADS the way to a sustainable future for all stakeholders via our leadership (L), excellence (E), accountability (A), dedication (D), and safety (S). Our vision is to be industry leaders for energy, environmental, and infrastructure solutions through sustainable growth, commitment to excellent performance, and continuous innovation. At the heart of our core values, vision, and mission are our people.


We offer a great benefits package complete with medical, dental, vision and FSA; 401K matching; profit sharing; and paid time off (PTO). We want you to want to come to work. 


We are an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. We are also an advocate of preferential hiring and professional development of qualified Bristol Bay Native Corporation shareholders, their spouses and descendants, and Alaska Natives in accordance with Public Law 93-638.

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