Executive Assistant
The Hayley Wilson Group
Miami Beach, FL US
Posted ago
The Hayley Wilson Group

The Hayley Wilson Group is looking for an individual who is organized, detail-oriented, self-motivated, and responsive! This person will serve as an Executive Assistant to the Principal as well as manage the day-to-day operations of the team's real estate business. Responsibilities will include managing the team's weekly schedule; real estate transaction management; home inspection and escrow coordination, among others. However, this role will also work closely with the owner, supporting them in both business and personal operations. Applicants will relish the opportunity to help and support others, and strive consistently for the opportunity to take on greater responsibilities. 

This role will work alongside the real estate team, so candidates must be eager to demonstrate the ability to push the team closer to achieving its goals! With the demonstrated and quantifiable contribution, this person will have opportunities to grow and increase in responsibility and income. The ideal candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and impeccable responsiveness and problem-solving skills.


  • Salary Range: $60,000 - $65,000
  • Paid Time Off (PTO)
  • Stipend Benefits
  • Bonuses - Considered after a 60-day period
  • Rapid growth potential


This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owner/Principal in all business and personal areas needing assistance
  • Manage calendars and appointments of business owner
  • Maintaining database management system(s)
  • Lead Management Assistance. Manage all incoming/outgoing leads, prospects, and referrals, track sources of business and keep business numbers on the track
  • Screening and directing phone calls; distributing correspondence
  • Handling requests and queries appropriately
  • Scheduling meetings and appointments. Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
  • Producing reports, presentations, and briefs
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Manage vendor relationships
  • Keep business owners informed regarding any problems or issues that need to be handled
  • Tracking expenses accurately and creating effective budgets
  • Responsible for financial systems, including maintaining books, relocation services, and paying bills
  • Marketing of Listings, Business, and Team through social media and other avenues
  • Helping clients through the closing process
  • Manage post-closing systems and past client communication
  • This person will LOVE checklists and "to do" lists and will love paperwork


  • Exceptional organizational and project management abilities
  • Strong written and verbal communication skills
  • Strong attention to detail
  • Highly responsive and has great follow-through
  • Service-based attitude
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • High level customer service skills
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to support the executive

About The Hayley Wilson Group

Our Story:

The Hayley Wilson Group is a top producing team with Compass Miami Beach. Led by Principal Hayley Wilson, HWG focuses on core Miami residential real estate, specializing in the Miami Shores, Miami Beach, Midtown, Edgewater, Downtown, and Coconut Grove markets.

Our Mission:

To deliver a relaxed and refined buying and selling experience. We stand out from the rest with our responsiveness, industry connections, and sophistication.

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