Executive Assistant
The Mark Slade Homes Team- KW
Maplewood, NJ US
Posted ago
The Mark Slade Homes Team- KW

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! 

A Real Estate Executive Assistant is needed for a top-ranking Team in the Maplewood area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate must have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Having any solid experience with Excel is a necessity. Any technology experience is a plus. If this sounds like you, then we should definitely talk!


  • Salary Range: $55,000-$65,000
  • Paid Time Off (PTO)
  • Stipend Benefits
  • Bonus potential - Considered after a 90-day period
  • Rapid growth potential


This person's primary responsibilities include, but are not limited to:

  • Must read MREA book at start of employment, on candidates own time (we will provide them with a copy of the book).
  • Assisting and supporting the owners in all business and personal areas needing assistance.
  • Maintaining database management system(s).
  • Feed database with new mets
  • Send out 8x8’s and 36 touch CRM 
  • Potentially make calls as part of the CRM
  • Screening and directing phone calls; distributing correspondence.
  • Handling requests and queries appropriately.
  • Scheduling meetings and appointments for Mark and Mary
  • Schedule showing appointments for top producing agents on our team (defined as agents closing 2 transactions per month).
  • Help top producing agents prepare contracts for buyers.
  • Producing reports, presentations and briefs.
  • Assisting and supporting multiple Agents with whatever they need.
  • Assisting clients and helping them to have an extraordinary experience.
  • Managing day-to-day office operations.
  • Tracking expenses accurately and creating effective budgets
  • Tracking team numbers, weekly of leads to appointments to conversions (under contract) and to closings
  • Lead Management Assistance
  • Marketing of Listings, Business and Team through social media and other avenues.
  • Hiring, training, and holding team members accountable on a weekly basis
  • Help with listing processes.
  • Attend Home Inspections and appraisals if needed
  • Sit Broker Open houses if needed. 
  • This person will LOVE checklists and "to do" lists and will love paperwork.


  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • College degree and social media experience preferred
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • Try to follow a set schedule with responsibilities scheduled in a weekly calendar for efficiency’s sake.
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.

About The Mark Slade Homes Team- KW

Mark Slade Homes Team is the leading real estate team for the Maplewood community that puts its clients and their needs first. We have successfully helped our clients with over 450 closed transactions while maintaining the highest levels of service with integrity. We are a 24/7 responsive team. Our motto is Home, Community, Giving, and Gratitude. And we give back to the community and do so by sponsoring dozen-plus events throughout the year in the general area. This gives us a chance to support the communities and allows us to see our clients and continue these relationships in a natural environment. These values are the core of how we operate.

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