Executive Assistant
Keller Williams Livingston
Livingston, NJ US
Posted ago
Keller Williams Livingston

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to enter the exciting world of real estate? If so, keep reading! We should probably talk!

Executive Assistant needed for a top-ranking Residential Real Estate Team in the Livingston, NJ area. With the help of this individual, the Agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this Team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. Candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

  • Keep team members informed about challenges and issues that need to be handled to ensure open lines of communication on the team

This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owner in all business and personal areas needing assistance.
  • Screening and directing phone calls; distributing correspondence.
  • Handling requests and queries appropriately.
  • Scheduling meetings and appointments.
  • Producing reports, presentations and briefs
  • Assisting and supporting multiple Agents with whatever they need.
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Maintaining and building database management system(s)
  • Lead Management Assistance
  • Marketing of Listings, Business and Team
  • Helping clients through the closing process
  • Hiring training, and on-boarding new agents (Including facilitating new agent shadowing activities)
  • Holding team members accountable for conducting all agreed upon lead generation activities
  • Keeping Team Handbook up to date and setting Team expectations with new and current members
  • Lead weekly Team meeting and coordinate Team Scripting Practice
  • Constantly reviewing and developing better upstart training regimen and ongoing training
  • This person will LOVE checklists and "to do" lists and will love paperwork
  • Able to prioritize and manage a range of responsibilities
  • Willing to work some evenings and weekends
  • Be a strong communicator
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Attention to detail and keen organization skills are needed


  • Outstanding organizational and time management skills; strong attention to detail
  • Tech savvy; up-to-date with latest office gadgets and applications; proficient in Microsoft Office
  • Ability to multitask and prioritize daily workload
  • Positive, team-oriented attitude; excellent verbal and written communications skills
  • Strong problem solving abilities
  • Discretion and confidentiality
  • Must have reliable personal transportation
  • College degree and social media experience preferred


  • College Degree or equivalent
  • Candidate will need to obtain real estate license (Agent will reimburse)
  • Must be able to deal with strong personalities
  • This person must have a CAN and WILL DO attitude - This person will do anything and everything they need to in order to free their Agents up to sell
  • Willing to grow with company


  • Base Salary Range is: $40,000 - $50,000 + Bonus (Est. first year compensation $70,000)
  • Comprehensive benefits package
  • Paid Time Off (PTO)
  • Bonuses - Considered after a 60-day period
  • Rapid growth potential

$50,000 - $70,000 salary plus bonus
About Keller Williams Livingston

At Keller Williams, we focus on creating a culture where associates can build successful careers without sacrificing their personal lives. We strive to help agents succeed, no matter what stage of career they’re in.

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