Executive Assistant
The Swede Team at Keller Williams Realty
Gainesville, VA
Posted ago
The Swede Team at Keller Williams Realty

One of the Top Real Estate Teams in Gainesville/Manassas offices of Keller Williams Realty is looking to hire an Executive Assistant. The right candidate would work directly with the Team Leader at The Swede Team, at our Gainesville/Haymarket location. 

To be a good fit for our team, you are highly motivated, efficient, and organized. You will be a team player, big picture thinker, and work with the Team Leader to drive the business forward. 


  • Assist Team Leader as necessary 
  • Handling all scheduling for team leader
  • Handle all incoming communications - calls, emails etc
  • Hold Team members accountable
  • Update Team Leader on daily basis
  • Communicate effectively with clients - calls, emails, personal notes
  • Maintain all files in a neat and orderly fashion
  • Keep all tracking logs up to date
  • Draft Contracts, Receive Contracts and Handle all transactions from contract to closing
  • Maintain tasks in CRM
  • Set up Operations Manual and Systems
  • Manage databases
  • Manage business supplies and equipment
  • Be first point of contact in handling customer inquiries and complaints
  • Responsible for hiring, training, consulting, holding accountable all additional admin team members
  • Manage and increase customer/vendor relations
  • Available to work evenings and weekends if needed


  • Ability to look ahead and anticipate Team Leaders needs 
  • Resourceful, able to take appropriate action when needed
  • Treats all clients and team members with respect
  • Self Starter , Big Picture Thinker, Highly Organized, Focused, Persistent
  • Detail-oriented
  • Excellent time management skills
  • Excellent communication skills
  • Neat and clear handwriting
  • Positive attitude and friendly demeanor
  • Ability to prioritize and manage shifting responsibilities.
  • Must be able to maintain confidential information.
  • A true professional, who supports the entire team in achieving their goals.

$40,000.00 annually
About The Swede Team at Keller Williams Realty

The Swede Team at Keller Williams Realty is one of the top teams in our Manassas/Gaineville locations. We are rapidly growing. Our mission is to provide exceptional customer service to our clients, before, during and after the transaction. We work together to help our clients find their Dream Homes, and See A SOLD Sign Sooner.

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