Executive Assistant
DeGreeff & Associates - Keller WIlliams Integrity NW
Elk River, MN US
Posted ago
DeGreeff & Associates - Keller WIlliams Integrity NW

The mission of the DeGreeff & Associates Team is to provide exceptional customer service experience for each home seller and home buyer we work with. Knowledge we’ve gained through 20+ combined years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the DeGreeff & Associates Team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result and giving their dreams a home.

Responsibilities

  • System development, implementation, and management
  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Create a house file (either in Dotloop or physical) for all transactions
  • Create Greensheets
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • Notify client about utility accounts to set up/cancel
  • Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro rations)
  • Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
  • Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check
  • Add closed file to Dotloop
  • Follow up with clients after the sale to check in and request a testimonial

Qualifications

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
  • Real estate license preferred
  • 1–3 years of service and management experience
  • 2–5 years of administrative experience
  • Knowledgeable in the following: Microsoft Office Word, Excel, PowerPoint and Publisher

Compensation
$17 - $20 hourly
About DeGreeff & Associates - Keller WIlliams Integrity NW

DeGreeff & Associates - Keller Williams Integrity NW Realty is the largest and fastest growing Real Estate office in the North Metro. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. Our team The DeGreeff & Associates have become one of the top teams in the North Metro and has received the number one sport for Elk River and Sherburne County for units sold the past 3 years. We are the local home town team that constantly give back to our clients through events and giveaways.

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