Executive Assistant
Ciprani Consulting
Dallas, TX
Posted ago
Ciprani Consulting

The Listing and Lead Coordinator is an individual who is detail oriented, thrives on helping people, is smart as a whip at solving problems, and has vast experience and proven success in juggling many priorities through systems and organization. This individual is patient and not easily flustered. He/she has a strong sense of urgency, but not at the expense of quality. 

In addition, he/she demonstrates integrity, shares our team values, has a work ethic that is higher than most, and a history of being a high achiever who craves accountability to results and is very coachable. He/she is super tech savvy and also solutions oriented. This individual must be a people pleaser, live to make others happy, and really like being the behind the scenes person that makes the world go around.


Ideal Duties to be included in new hire:

  • Own the phones for office
  • Lead transfer/help monitor lead tracker/handoffs
  • Coordinate Open Houses
  • Prepare Open House books weekly for all VPP Open Houses
  • Create Open House flyers and marketing materials
  • Create Just Listed, Price Reduced, and Just Sold images for social media. Create posts as outlined in the Listing Marketing Plan. 
  • Generate the Single Property website for New Listings and update as the status progresses 
  • Input leads from Open House into Boomtown and Top Producer 
  • Upload leads from ZBuyer into Boomtown once per week
  • Upload leads from Homelight into Boomtown once per week
  • Upload Mojo Lists from TP for each agent monthly
  • Send Buyer Reps as needed in Docusign and advise team members when they need to become involved if not being signed/start client folders in Drive
  • Cole Directory Work – pull lists for calls around an Open House and upload into Mojo (price point above $400,000/area of interest)
  • Stalking leads on Social Media
  • Move property photos once per week for listings
  • Change marketing descriptions once per month or more
  • Blog about property – New, Under Contract, Open House (work with Marketing Manager)
  • Maintain and update Resource List
  • Help Operations Team with any and all items they need to get the operations jobs completed throughout the day
  • Help manage all leases and paperwork around them and data entry into TP of all parties involved in the lease
  • Create Listing Loop in KW once a property hits the market
  • Pre-Listing Paperwork – Making sure we have complete file from Client within 48 hours before target market date
  • MLS Entry and manage the data entry of other databases
  • Handle TP/Mojo duplicate merges once per month
  • Help planning of Team events
  • Help Listing Manager with Listing feedback and Agent calls



  • Strong technology skills
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus amidst chaos
  • Superb people skills
  • Servant heart
  • Detail oriented
  • Calm under pressure
  • Learning based
  • Solutions oriented
  • Flexibility
  • Self directed
  • Familiarity with social media platforms (Understanding Facebook ads is a bonus) 
  • Familiarity with Canva or creating graphics


● College Degree or equivalent

● Real Estate license or ability to obtain upon hire

● Must be able to deal with strong personalities

● This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the listing manager up and allow them to focus on the clients

● Willing to grow with company


● Salary is $40,000 - $45,000

● Paid Time Off (PTO)

● Bonuses - Considered after a 60-day period

● Rapid growth potential

$40,000 - $45,000
About Ciprani Consulting

Ciprani Consulting recruits and trains talented individuals within the Real Estate industry. We are not your average recruiting company; our recruiting also comes with a package for training your new hire. Successful companies and individuals often do not have the time to locate or train talented team members. At Ciprani Consulting, we come along side you, bringing years of industry experience working with the best of the best... and handle the heavy lifting for you. 

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