Executive Assistant
The Estate Plan
Coral Gables, FL US
Posted ago
The Estate Plan

We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting the owner and founder of the firm with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing personal/professional calendars. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Prepare a very short cover letter as follows:

The subject line of the cover letter should be your last name in ALL CAPS, followed by the position you are applying for in lowercase, followed by one word that you would use to describe yourself in all caps. (For example SMITH administrative specialist BRILLIANT)

Paragraph 1: Tell us something you'd do to ensure you meet an assignment goal and deadline.
Paragraph 2: Tell us why you applied to this particular position.

Closing Sentence - Please write, “I have read the instructions contained in the job posting and have followed the instructions.”

  • Act as the main point of contact the high-level executive
  • Support an executive with meeting preparation and take minutes
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Perform basic bookkeeping duties
  • 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
  • Accustomed to working on strict deadlines and handling confidential information
  • Familiar with Microsoft Office
  • Strong organizational skills, communication skills, time management skills, and interpersonal skills

  • Must have a Bachelor’s or higher degree

$50,000 - $75,000
About The Estate Plan

This is the break you've been waiting for! If you're here, you're ready for a change. We offer serious opportunities to grow rapidly. We need incredible people to join us in supporting our team and helping our clients. From awesome Macbooks to ultra-wide monitors, we'll set you up the right way. We laugh a lot, play games during team time, communicate in our chat rooms using emojis and GIFs, and make sure you're having a great day.

Our mission is to become the biggest and best estate law firm in Florida in the next two years. We deliver meaningful experiences for our staff and clients, embrace technology and eliminate paper. Also, we have puppies in the office.

Benefits for qualified employees include: Unlimited PTO, Medical & GAP insurance, Dental, Vision, 401(k) (matching), Life Insurance, Paid maternity/paternity leave, Short and long term disability, Professional Development, paid lunches for special events.

Acceptable file formats include .doc, .docx, .pdf, .txt.
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