Executive Assistant
Keller Williams Indy Metro North
Carmel, IN US
Posted ago
Keller Williams Indy Metro North

Come work for us. Small real estate team, looking to hire the lead executive assistant who initially will be assigned the Transaction Coordinator role. This position processes our real estate transactions from the PENDING (under contract) stage to the closing.

Growth opportunities existing including the Director of Operations.

  • Take notes and deliver messages from phone calls, emails, memos or reports to the broker
  • Purchase supplies and follow office protocols
  • Complete administrative duties, like picking up orders, or other tasks as needed
  • Manage the client database to keep information orderly and confidential

These are the standards a well-above-average performer will maintain or exceed:

  • Implement and manage all systems for the transaction coordination process, internal communication and client communication
  • Executes the monthly P&L
  • Oversees all contracts through closing
  • Creates and maintains an operations manual that documents all systems and standards
  • Responsible for inspiring and motivating the team so that all team members perform at their peak

Essential duties and responsibilities

  • System development, implementation, documentation, and management
  • Oversight of contracts through closing
  • Customer relationships
  • Maintain excellent oral and written Mortgage/Title/Repair Contractor/Agent communication
  • Good working knowledge of Word and Excel


  • Team Owner – daily
  • Agents – daily
  • Clients - daily
  • Vendors (Title, mortgage, etc) - daily

  • High school diploma or equivalent required
  • Used to handling private information and meeting hard deadlines
  • Experience in the real estate industry preferred

  • Bachelor’s degree, preferably in Business Administration or Business Management
  • Real estate license preferred but not necessary
  • Real Estate operations/administrative experience preferred
  • “Big picture” thinking, the key to addressing top-level concerns
  • Drive and hustle
  • High level of problem-solving to take top-level concerns and then find/implement a path forward
  • Strong interpersonal skills
  • Thorough understanding of financial and budgeting systems
  • Strong personal and professional judgment
  • Unparalleled organizational skills
  • Flexibility to jump from priority to priority, essential for juggling a variety of functions and projects

$37,000 - $45,000 yearly
About Keller Williams Indy Metro North

When you choose to work with a KW agent, you’re partnering with a highly trained professional that has the backing of the world’s largest real estate company, consisting of 180,000+ associates around the globe. Aside from knowing the market inside and out, Keller Williams agents also have a reputation for being involved in the community. And, by choosing to partner with the Keller Williams family, you gain access to a suite of technology that keeps you informed with rich, data-fueled insights and updates. Based on customer and agent feedback gathered from all over the world, Keller Williams has developed a suite of leading-edge, customer-centric tools that work in your favor, complementing your experience for faster, best-in-class results. Most importantly, Keller Williams was built on a simple-yet-revolutionary principle: People are what matter most.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.