Executive Assistant
Keller Williams
Boca Raton, FL US
Posted ago
Keller Williams

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our lead supervisor. You’ll be in charge of managing schedules, travel arrangements, event planning, managing and updating the database, customer engagement, and creating systems and procedures so the office runs smoothly. Job seekers should love planning, organizing, being proactive, solutions-focused, planning and leading projects, have an inquisitive mindset, work well with others, anticipate and create systems, and be interested in playing a big role in the vision of our organization.

Responsibilities
  • Help prepare meetings and take detailed minutes
  • Make sure basic bookkeeping duties are completed in a timely manner
  • Serve as the main contact for high-level executive
  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings

  • Build, implement, and manage all systems relating to CRM, lead generation, information mgt, and back-office support 
  • Track financial (bills, payroll, commissions, budget), client closing process, and conversion  
  • Oversee all contracts through closing  
  • Schedule Buyer and Seller appointments. Prepare all documents for listing, buyer consultations, and property showings
  • Be on the front line for customer inquiries and complaints. Keep a consistent communication process, calm demeanor, and positive attitude with clients 
  • Development of all online and printed marketing materials 
  • Provide weekly/monthly market updates to clients 
  • Coordinate and communicate client events and house closing parties 
  • Create and maintain operations manual of all systems and standards 
  • Coordinate purchase, install, and maintenance of office equipment 
  • Keep the lead agent updated daily basis regarding all business activities

Qualifications
  • High school diploma or G.E.D. required
  • Accustomed to working on strict deadlines and handling confidential information
  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
  • Familiar with Microsoft Office
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

  • Exceptional organizational and project management abilities 
  • Strong written and verbal communication skills 
  • Proven ability to succeed 
  • Service-based attitude  
  • Learning-based  
  • Great ability to focus 
  • Concerned about doing things the right way 
  • Calm under pressure 
  • Bookkeeping skills 
  • High school graduate 
  • Bachelor’s degree preferred 
  • Real estate license preferred 
  • 1–3 years of service and management experience  
  • 3–5 years of administrative experience

Compensation
$45,000 + Bonus + Referrals
About Keller Williams

Our team's purpose is to help families looking to sell, buy, or invest in real estate. We have a passion for all things real estate-related. We truly care for our clients and show pride in all we do. We treat our clients as we would those closest to us. We're excellent at what we do because our clients deserve that level of expertise. We're proactive in our approach and relentless in our determination to outperform our competition and the market. We're accountable to ourselves and everyone we represent. Our actions will always speak louder than our words. We believe there is always room for improvement and strive to master and keep perfecting our craft. We have an obligation to those who have bestowed their trust in us to ensure we provide the best talent and tools that are at our disposal. We believe in healthy competition and always strive to learn from their success. We aim to give back to the communities we represent and associate with.

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