Executive Assistant
INFUSEmedia
Boca Raton, FL US
Posted ago
INFUSEmedia

INFUSEmedia is seeking an Executive Assistant to support our CEO and executive leadership team. Excellent organization, multitasking, and time management skills will ensure you contribute to the efficiency and effectiveness of our executive team. Reporting to the CEO, you will complete special projects and routine office management tasks to enable the organization to focus on required performance results.

The ideal match for this role is deeply committed to supporting others in achieving greater and greater levels of success, and growing his/her own skills. This individual should also be passionate about being a part of a cutting-edge company and be ready to assist with productivity efficiencies in that growth.

$45,000 - $50,000 + 401K with company match + Health/Dental/Vision insurance + Life insurance+ PTO+ Short Summer Fridays

Responsibilities
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
  • Work with an executive to prepare for meetings and record minutes
  • Manage office duties such as organizing filing systems and ordering office equipment and supplies
  • Be the main point of contact for high-level executive

These are the standards a well-above-average performer will maintain or exceed:

  • Handling travel coordination, event planning
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of office equipment and supplies
  • Be the first point of contact on behalf of the CEO
  • Keep CEO informed regarding any problems or issues that need to be handled
  • Personal errands and business planning on behalf of the CEO
  • System development, implementation, and documentation management Information management
  • Oversight of travel coordination and itineraries
  • Customer/Vendor relations

Daily tasks such as:

  • Screening phone calls
  • Responding to emails
  • Scheduling appointments
  • Arranging travel
  • Preparing documents
  • Note-taking
  • Anything necessary to assist with the day's events

Qualifications
  • Comfortable meeting deadlines and handling confidential information
  • High school diploma or G.E.D. required
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • Familiar with Microsoft Office

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred 
  • Extensive knowledge of MS Office
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Strong organizational, project management, and problem-solving skills with multi-tasking abilities
  • Must have a valid Driver’s license
  • Bilingual in Russian is a bonus

Compensation
$45,000 - $50,000 +
About INFUSEmedia

INFUSEmedia is a fully integrated, data-fueled, demand generation engine that offers a host of industry-leading solutions designed to help B2B organizations drive qualified interest. We employ a holistic, omnichannel approach, which empowers us to identify, qualify, and produce actionable engagement. Supported by the latest innovations in digital marketing, we generate leads by strategically promoting content through innovative social, programmatic, mobile, and direct outreach campaigns.

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