Executive Assistant
Law Office of Cynthia Hall, PLLC
Bainbridge Island, WA US
Posted ago
Law Office of Cynthia Hall, PLLC

About Us

We are a dynamic, consultative, and enterprising law firm seeking to add a part-time experienced executive assistant to our happy, highly reputable, and growing team. This is an excellent opportunity to work as a highly regarded and appreciated team member with a great group of people, who collaborate on providing high-level estate, tax, business planning, and reporting services to great clients. Our practice is focused on advisory services in addition to the traditional work of preparing estate documents, and tax returns, with varied daily work. Clients are individuals and business owners with sophisticated tax, estate, business planning, and related tax compliance needs.

Our firm culture is friendly, warm, and focused on interpersonal relationships – we laugh a lot and try to make every day a good day. Our team comes from a variety of backgrounds with diverse personal interests, and while client work is important and we hold ourselves to high service standards, our family and outside interests and activities are just as valuable. 

As one of our team members stated – “This is a fabulous place to work.” You would be valued for your hard work and efforts and included in our team-building activities (such as water-color painting parties – yes, it’s fun). We strive to make this a happy place for everyone and continue to find new ways to recognize and reward the hard work of our growing team.

The opportunity

This is a great opportunity for someone who wants to join a growing business that is expanding its current base of services and has plans to develop other areas of professional service that will help our clients and be interesting for everyone on our team. You are our ideal team member if you would be motivated to assist and support the Firm’s owner/attorney/CPA, working closely with her and our tax and estate planning teams and are comfortable working in a fast-paced environment.

Responsibilities

In this position, you will:

  • Monitor and manage the owner/attorney/CPA’s calendar, ensuring her calendar is accurate and organized. Calendar meetings and telephone calls as appropriate
  • Receive calls from clients and others, and address needs for the Firm’s owner/attorney/CPA (think “gatekeeper”), as well as help manage follow up on her behalf
  • Communicate with clients and others by telephone and e-mail, as directed by the Firm’s owner/attorney/CPA
  • Assist our Operations Manager in managing workflow for the Firm’s owner/attorney/CPA.
  • Help track the delivery of certain client work product with our customized tools
  • Ensure the Firm’s owner/attorney/CPA has all relevant materials/files needed for meetings
  • Occasionally provide general office assistance with filing, scanning, organizing files and records, etc.
  • Assist with the organization of the Firm’s owner/attorney/CPA’s office, with her
  • Assist in managing owner/attorney/CPA’s email inbox
  • Coordinate personal meetings/appointments as needed for the Firm’s owner/attorney/CPA

Book travel as needed.

Qualifications

Minimum Qualifications and Characteristics

  • Associates degree
  • A minimum of three (5) years experience in a professional office, as an Executive Assistant
  • Comfort with and enjoyment of client contact and helping others
  • Genuine nature to be friendly and warm and likes to laugh
  • Excellent proficiency with Word and Excel, and other office-based software programs
  • Professional demeanor with clients and co-workers
  • Excellent written and interpersonal communication skills, with care for correct grammar and spelling
  • Detail-oriented
  • Enjoys working independently
  • Cares about the quality of his or her work
  • Willingness to learn about and accept changes in technology
  • Proud of providing exceptional service
  • Enjoys working collaboratively
  • Positive, with a “can-do” attitude and a desire to be a positive influence in the office
  • Dependable, accountable, reliable, and consistent with covering responsibilities
  • Ability to manage the “urgency” that can arise in a professional services firm
  • Prefers an office environment with the regularity of day-to-day work

Compensation and Benefits

  • Hourly, depending on experience
  • Bonus Eligible
  • Paid Time Off (After One Year of Employment)
  • Seven Paid Holidays
  • Medical and Vision Coverage (If qualified by hours worked per week)
  • Full-Time or Part-Time

Compensation
$22 - $25 hourly
About Law Office of Cynthia Hall, PLLC

Our main office is in Bainbridge Island, Washington, with a “branch” office in Kirkland, Washington. We have a reputation for caring for our clients and providing top-notch professional services. The firm owner consistently ranks at the top of the annual Best of Bainbridge poll as one of the top three CPAs in the community by a vote of its residents. Our clients think of us first when they need counsel, and appreciate our genuine care for their interests and our expertise in a variety of areas. We have a professional and welcoming approach, with high standards for our work. 

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