Executive Assistant
Atlanta Fine Homes Sotheby's International Realty
Atlanta, GA US
Posted ago
Atlanta Fine Homes Sotheby's International Realty

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!

A top-performing Real Estate Team in Atlanta, GA is seeking a full-time candidate for the important position of Executive Assistant to join their team. This role has the opportunity for rapid growth and the potential to quickly transition into the Director of Operations position. The Executive Assistant will ensure that the team meets all business goals by overseeing the successful implementation and management of financial systems, all administration, organization and infrastructure, human resources, and technology. This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.  

The Executive Assistant should have a proven track record of creating and implementing systems and procedures in an office atmosphere and will pay special attention to detail. This person will have a strong sense of urgency and must enjoy “to-do lists”. They will be an “outside the box” thinker and problem solver and will work well in both a team setting and independently. Most importantly this person will possess a positive, “can-do” attitude and will bring a sense of fun to the team. An active Georgia real estate license is highly preferred, but not required. If you love making sure everything is running smoothly, wearing lots of hats, and being the go-to person for the team, apply today!

Compensation

  • Salary: $65,000-$75,000
  • Bonus opportunities 
  • Profit-sharing (after one year)
  • Benefits available
  • Rapid growth opportunities

Responsibilities

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Track expenses, maintain the budget, and generate financial reports
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Screening and directing phone calls; distributing correspondence.
  • Be the first point of contact in handling customer inquiries or complaints
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Maintain a positive culture as a productivity leader
  • Hold team members accountable for their tasks and goals
  • Ensures that all systems and processes run efficiently, and the team is adhering to all systems and processes
  • Plan and execute team and client events
  • Maintain office supplies and organization
  • Perform all administrative duties as needed for the team 
  • Manage day-to-day office operations
  • Be the liaison for all referrals partners, vendors
  • Support team leadership as needed to ensure a smooth-running operation
  • This person will LOVE checklists and "to do" lists and will love paperwork.

Qualifications

  • Outstanding organization
  • Strong attention to detail
  • Excellent verbal and written communications skills
  • Tech-savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly, proficient in Google Suites 
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • College degree and social media experience preferred
  • Candidate will need to be willing to obtain a real estate license upon hiring (agent will reimburse)
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.

Compensation
$65,000 - $75,000
About Atlanta Fine Homes Sotheby's International Realty

Atlanta Fine Homes Sotheby’s International Realty was founded in 2007 under the extraordinary leadership of Jenny Pruitt and David Boehmig. As the exclusive Sotheby’s International Realty affiliate in Metro Atlanta, with offices in Buckhead, Cobb, Intown, and North Atlanta, our company builds upon the 275-year foundation and heritage of Sotheby’s, the esteemed auction house. The collaboration between realty and auction utilizes a combination of unique and exclusive marketing efforts that provide targeted exposure to a coveted and influential audience. Our partnership with this premier brand affirms our commitment to providing you with a superior level of service, marketing, and expertise here, and around the world.

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