Executive Assistant
Hewitt Group
Arlington, TX US
Posted ago
Hewitt Group

The Executive Assistant will support the CEO in every aspect of processing real estate files, training, reporting, and tracking metrics. We are looking for a candidate who is extremely detail-oriented with a passion for perfectionism. Great verbal and written communication skills are a must. This position supports a fast-paced, highly collaborative group. If this sounds like you, apply below!


  • Answers incoming calls and prioritizes issues to be handled
  • Prepares required real estate documents for client signatures and completion
  • Tracks and maintains lead follow-up/conversion with sales personnel
  • Implements appropriate systems for lead sources and cost per lead
  • Reviews contracts and follows compliance procedures and guidelines
  • Maintains status calendar of important contract deadlines
  • Coordinates the repair negotiations between seller and agent
  • Coordinates delivery of all contract checks/monies according to contract
  • Orders required inspections/reports (if applicable).
  • Conducts daily/weekly follow-up with 3rd party service providers.
  • Communicates with clients throughout the selling process, answers questions, and educates as necessary
  • Ensures all terms of the contract are met within stated terms and dates
  • Verifies that all files are complete at the close of escrow
  • Conducts daily written and verbal communication with all parties involved in a transaction
  • Builds, implements, and manages systems for better efficiency within the role
  • Uses internal communication systems to keep agents informed at all times
  • Ensures all post-closing funding and file compliance items are completed and accurate
  • Maintains database and updates client files on any changes to any contact info
  • Maintains a spreadsheet with projections and closings
  • Coordinates repairs, marketing, utilities, and insurance for any flip properties
  • Markets and shows properties to potential investors


  • Real Estate contract knowledge is a HUGE plus
  • Ability to work in a very fast-paced environment and under strict deadlines
  • Strong typing & computer skills (including Microsoft Word)
  • Ability to multitask and prioritize tasks according to importance
  • Self-starter with strong initiative
  • STRONG attention to detail
  • “Get it done” attitude
  • Strong verbal and communication skills
  • Data Entry skills
  • Bilingual (Spanish) is a plus
  • May require some after-hour responses to clients

$75,000+ yearly
About Hewitt Group

We have figured out what it takes to be successful in Texas. Our enterprising spirit and commitment to thinking outside the box have caused our business to explode. We don't settle for mediocrity, we are high energy, team-oriented, positive work environment committed to creating solutions for our clients. We learned long ago that agents are either good at operations or sales and so we provide our agents with everything they need to focus on their goals so that they can do what they do best: make money.

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