Executive Assistant
Infinite Real Estate Group
American Fork, UT US
Posted ago
Infinite Real Estate Group

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, we will rely on this person for flexibility and foresight, while maintaining confidences related to high-level systems and operations.  

Responsibilities

  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, daily workflow, and best practices are upheld.
  • Managing calendars, including making appointments and prioritizing the most sensitive matters.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once. 
  • Create processes and procedures to enhance and sustain the organization's internal capacity. 
  • Plan travel, including flights and accommodations.
  • Assist in coordinating events and speaking engagements.
  • Handling basic bookkeeping tasks.
  • Research and retrieve data to prepare documents, reports, memos, and emails for review.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Liaise with superiors to make decisions and set strategic goals.
  • Plan and manage processes, organize, coordinate, and control all resources needed to produce the company’s services for clients.
  • Manage relationships/agreements with external partners/vendors.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Track transaction splits, commissions and implementation.
  • Create and establish processes and systems for assisting and managing real estate and commercial projects and transactions.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Ability to multitask, work under pressure and meet strict deadlines in a fast-paced, quickly changing environment.
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • Ability to organize a daily workload by priorities.
  • Professional level verbal and written communication skills.
  • Tech-savvy and experience with word processing and email programs.
  • Strong interpersonal skills.

Qualifications
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • Comfortable meeting deadlines and handling confidential information
  • Must have graduated high school or received an equivalent certificate of completion

  • 4 or more years experience in an administrative role reporting directly to upper management, assistant, or executive assistant.
  • Superb written and verbal communication skills.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office, G-Suite, and other office productivity tools, with an aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

Compensation
$45,000 - $55,000 yearly
About Infinite Real Estate Group

Infinite Real Estate Group represents the region's finest properties by providing exceptional skills and using the most innovative technologies currently available. Our company offers ultimate privacy, security, speed, and efficiency. 


Our multiple years of full-time experience have provided a clear understanding of the home buyer and seller mindset and a thorough understanding of the regional marketplace. We have consistently been a top producing team and one that is quickly expanding - come grow with us!


www.infiniterealestategroup.com

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