Real Estate Executive Assistant
Kato Group
Long Beach, CA US
Posted ago
Kato Group

We are seeking a dynamic individual who is ready and willing to take our company to the next level. This person should have a genuine interest in the company's success and be willing to roll up their sleeves, grab a shovel and start digging. Must enjoy a fun and fast-paced environment where the culture is our top priority.

We are looking for a TALENTED individual who is resourceful, self-motivated, positive, and organized. Hopefully, you are currently employed and looking for a long-term opportunity with potential for growth. This is a fast-paced environment and at times, stressful. We only want applicants with a can-do attitude.

This position is both assisting in day-to-day operations as well as supporting our business growth by creating an environment of responsiveness for our team, our clients, and our business associates. You must be flexible, patient and a jack of all trades.


General Office Administration

  • Provide general admin support and calendar management
  • Maintain client care systems and create new ones as necessary
  • Respond to customer and client needs with urgency and attentiveness
  • Database management
  • Onboard new team members
  • Manage Virtual Assistant(s)
  • Special Events assistance

Real Estate

  • Manage Testimonial Request process during each transaction
  • Transaction File Management in conjunction with our Transaction Coordinators 
  • Manage transaction-related social media posts
  • Preparing real estate forms and documents
  • Coordinate vendors before and during listing transactions
  • Preparing listing materials and posting property listings
  • Maintaining electronic filing system in Google Workforce
  • Prepare slides for weekly meetings
  • Improve or create systems to increase efficiency by leveraging technology to automate the workflow or task.
  • Documenting new workflows or edits to our existing workflow in our operations manual. 
  • Manage Social Media accounts - content creation included


  • Must have 3+ years of administrative experience in a fast-paced setting. Real Estate experience is HIGHLY preferred. Three or more years of Management experience may substitute Real Estate experience.
  • Excellent grammar as well as written and verbal communication skills
  • Ability to prioritize tasks, manage time efficiently, and complete projects on time with little supervision
  • Proven track record of success
  • VERY tech and social media savvy
  • Calm under pressure
  • Critical thinking and problem-solving skills

$17 - $19 hourly
About Kato Group


At Kato Group we believe in providing a creative work environment that supports freedom and autonomy. Our family environment helps each team member work in our client’s best interest.

As a learning-based, innovative company that refuses to become complacent with mediocrity, we continually invest in our teams’ education, technology, and tools to stay ahead of trends and our competition. We believe as long as we take care of each other and support one another, together we achieve more. As a result, each member of our team is an expert in his or her field and delivers unparalleled customer service to our clients.

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