Executive Assistant / Flooring | SAN668
Pro R.E.A. Staffing
San Mateo, CA
Posted ago
Pro R.E.A. Staffing

“The common man is not concerned about the passage of time, the man of talent is driven by it.” 

Do you consider yourself a workaholic? Do you think sleep is overrated? Do you get the feeling that there aren’t enough hours in the day? Do you think busy is the new happy? Does 110 percent sound like a good start? If you are you an overachiever, we want to talk to you.  

If you’re looking to do the former by helping a small but fast-growing family-owned business build its business (and grow your own career in the process), read on. 

The team: 

We are a family business built on the core values of honor, integrity, and accountability. We have been serving the Alameda, San Francisco, San Mateo, and Santa Clara counties since 1989 and are proud to have been a leader in the architectural surface preparation and refinishing industry for many years. Our expertise includes Polished Concrete, Metal, Stone, and Wood Services. Our business philosophy has stayed the same: To build long-term relationships with our customers and care for them with the highest level of customer service.

The position:

As a Bid Assistant, you will quickly become everyone’s go-to. That means keeping an organized office and file system, as well as checklists, checklists, checklists. (We’ve made a few, but we have a hard time keeping track of and sticking to them. That’s why we need you.)

The nitty gritty: 

Location/commute: San Mateo, CA

Type of employment/hours: Full-time, 40/hrs per wk, M-F, flexible hours (i.e. 8-5 or 9-6) 

Compensation: $50,000-$70,000, profit share potential

Benefits: Profit sharing, 401k matching, holiday bonuses 

How to apply: We appreciate your enthusiasm, but no calls or emails, please! If you seem like a good fit for the job, you’ll hear from our us about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 


On any given day or week, you might:

  • Put proposals together
  • Manage deadlines accordingly
  • Edit excel and word documents
  • Assist the operations team in their essential duties
  • Assist the construction and floor division with administration
  • Collect and research data
  • Develop and implement cost-saving measures
  • Assist sales team with job paperwork, job closeouts, estimates
  • Implement and manage systems and procedures, look for ways to improve and promote quality
  • Handle of all database management and help scale operations as the business grows
  • Observe safety and security procedures; use equipment and materials properly
  • Phone and email management, task management, and keeping the team focused on key tasks
  • Serve as the key contact person for clients by providing a concierge-level of service  


The ideal candidate:

  • Has large bandwidth—heavy workloads, multiple demands, and high pressure don’t phase you
  • Deadline-focused, assertive, highly adaptable, and tech-savvy
  • Self-starter, extraordinary organizational and project management skills
  • Detail-focused, meticulous, and able to prioritize accordingly
  • Analytical thinker and strives to continuously build knowledge and skills
  • Responsive, solution-oriented and anticipates needs, service-focused
  • Punctual, polished and professional and present yourself as such
  • Superior communication skills, both verbal and written, with exceptional etiquette and finesse
  • Thick-skinned, open to constructive feedback and learns from past mistakes ensuring that mistakes do not happen twice
  • Expertise in copywriting and editing
  • Able to work with different personality types and enjoys building long-lasting, quality business relationships 
  • Enjoys contributing to a team environment with the ability to collaborate in a proactive style to assist all team members

In the past, you might have...

  • 2+ years of office administration experience in a service or construction industry 

Ideally, you are familiar with or can easily master...

  • CRM Programs (such as Salesforce)
  • MS Office Suite (Word, Excel, Powerpoint, etc.

$50,000 - $70,000, benefits and profit share potential
About Pro R.E.A. Staffing

Because of the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. If you would like more information about Pro R.E.A. Staffing, please visit www.proreastaffing.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

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