Executive Administrative Assistant / Real Estate
Your Realty Leverage
Newburyport, MA
Posted ago
Your Realty Leverage

The Executive Assistant will support the Vice President in every aspect of processing real estate files. We are looking for a candidate who is extremely detail oriented with a passion for perfectionism. Great verbal and written communication skills are a must. This position supports a fast-paced, highly collaborative group.

This individual will manage and recruit staff, design and implement systems, create and execute marketing plans, plan and host special events, maintain team policies and procedures and assist the team in reaching their goals. They are a leader who is not afraid to get things done. This individual will receive mentoring and coaching from the best leaders in the real estate industry. They will be exposed to huge opportunities and a career that will take them to places they never dreamed.

  • Prepares required real estate documents for client signatures and completion.
  • Provide concierge level customer service to clients and customers.
  • Maintains status calendar of important contract deadlines.
  • Coordinates delivery of all contract check/monies according to contract.
  • Conducts daily/weekly follow-up with 3rd party service providers.
  • Communicates with clients throughout the selling process, answers questions and educates as necessary.
  • Ensures all terms of the contract are met within stated terms and dates.
  • Verifies that all files are complete at the close of escrow.
  • Conducts daily written and verbal communication with all parties involved in a transaction.
  • Builds, implements and manages systems for better efficiency within the role.
  • Uses internal communication systems to keep agents informed at all times.
  • Ensures all post-closing funding and file compliance items are completed and accurate.
  • Maintains database and updates client files on any changes to any contact info.
  • Maintains a spreadsheet with projections and closings.
  • Real Estate contract knowledge is a huge plus.
  • Ability to work in a very fast-paced environment and under strict deadlines.
  • Strong typing and computer skills (including Microsoft Word and Microsoft Office).
  • Strong skills in Google Docs.
  • Strong social media skills.
  • Ability to multitask and prioritize tasks according to importance.
  • Self-starter with strong initiative.
  • Strong attention to detail.
  • “Get it done” attitude.
  • Strong verbal and communication skills.
  • Data entry skills.
  • May require some after-hour responses to clients.
  • A true professional, who supports the entire team in achieving their goals.
  • Deadline driven and extremely organized. 
Based on experience
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